Executive Assistant

80Twenty; Sausalito (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

80Twenty is seeking a highly organized Executive Assistant to support the Founder. The role focuses on managing calendars, communications, and logistics to keep initiatives on track, ensuring confidentiality and efficiency.

You will anticipate needs, support strategic vision, and handle diverse tasks across travel, events, and content production. Ideal candidates bring 3–6+ years supporting a senior executive, are Mac proficient, highly collaborative, and able to operate calmly under pressure.

Qualifications

• 3–6+ years of experience supporting a founder or senior executive
• Exceptionally organized, proactive, and calm under pressure
• High discretion and strong judgment when handling sensitive information
• Tech-savvy Mac user comfortable learning new tools and troubleshooting
• A natural collaborator who enjoys connecting with people and supporting a creative community

Responsibilities

• Manage complex calendars and inboxes, creating thoughtful daily schedules and priorities
• Serve as a key communication hub, representing the founder internally and externally
• Prepare for and manage meetings, including agendas, notes, and action items
• Coordinate personal and professional logistics: travel, workshops, retreats, appointments, catering, and gifting
• Run errands and attend in-person meetings multiple times per week
• Support launches, events, and light project management, including bill tracking
• Assist with filming podcasts, social media, and scripted content
• Occasionally travel to support multi-day destination workshops in the U.S. and abroad

Skills

Executive support

Calendar management

Communication

Discretion & judgment

Collaboration

Tools

Google Workspace

Slack

Zoom

Asana

Microsoft Office

Groove

Job description

Our client, an online studio arts education organization, founded by a world renown artist is seeking a highly organized and proactive Executive Assistant. This role owns tracking all of the administrative details and clearing the path for the principal to make the most significant contribution to the business. You will be a crucial asset by anticipating needs at an exceptionally high level, allowing the Founder to develop a vision and strategy for all aspects of the org, in order for them to reach their revenue, profitability, and mission goals. Tasks assigned can vary from week to week based on the Founder’s needs and the needs of the business. The most important responsibility of this position is to ensure that administrative tasks and projects are complete with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Founder.

What You’ll Do

• Manage complex calendars and inboxes, creating thoughtful daily schedules and priorities
• Serve as a key communication hub, representing the founder internally and externally
• Prepare for and manage meetings, including agendas, notes, and action items
• Coordinate personal and professional logistics: travel, workshops, retreats, appointments, catering, and gifting
• Run errands and attend in-person meetings multiple times per week
• Support launches, events, and light project management, including bill tracking
• Assist with filming podcasts, social media, and scripted content
• Occasionally travel to support multi-day destination workshops in the U.S. and abroad

What They’re Looking For

• 3–6+ years of experience supporting a founder or senior executive
• Exceptionally organized, proactive, and calm under pressure
• High discretion and strong judgment when handling sensitive informationClear, polished communicator who can summarize and track details across channels
• Tech-savvy Mac user comfortable learning new tools and troubleshooting as needed
• A natural collaborator who enjoys connecting with people and supporting a creative community

Tools & Platforms

• Google Workspace, Slack, Zoom, Asana, Microsoft Office, Groove
• Social platforms including Instagram, YouTube, TikTok, Pinterest, and Facebook
• Familiarity with photo and video equipment is a plus

Logistics & Compensation

• Contract to full-time, onsite role in Sausalito, CA
• Typical hours: 9am–5pm, with occasional evenings/weekends during launches or events
• 10–20% annual bonus or performance incentive