Executive Assistant

Insignis Talent; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Insignis Talent is seeking an organised, proactive Executive Assistant to work directly alongside the Founder & CEO of a fast-growing AI automation startup in the Mission District, San Francisco. This is a high-trust role and you’ll be the go-to person helping keep both the CEO and wider office running smoothly.

The role includes calendar and inbox management, travel planning, personal logistics, supporting with personal finances and tax paperwork, and assisting leadership with ad-hoc projects

Qualifications

• 0–2 years’ startup experience.
• Based in San Francisco and onsite 5 days a week.
• Highly organised, proactive and reliable.
• Strong communication skills and confident dealing with external stakeholders.
• Owns tasks and anticipates what needs to be done.
• Thrives in a fast-paced startup environment.

Responsibilities

• Manage the CEO’s calendar, inbox and meetings.
• Organise travel, appointments and personal logistics.
• Support with personal finances and tax paperwork.
• Manage office supplies, catering and team events.
• Prepare meetings, agendas and follow-ups.
• Support the leadership team with ad-hoc projects.

Skills

Organised

Proactive

Calendar management

Communication

Stakeholder management

Attention to detail

Job description

We’re looking for an organised, proactive Executive Assistant to work directly alongside the Founder & CEO of a fast-growing AI automation startup located in Mission District.

This is a high-trust role where you’ll be the go-to person helping keep both the CEO and wider office running smoothly.

What you’ll be doing

• Managing the CEO’s calendar, inbox and meetings
• Organising travel, appointments and personal logistics
• Supporting with personal finances and tax paperwork
• Managing office supplies, catering and team events
• Preparing meetings, agendas and follow-ups
• Supporting the leadership team with ad-hoc projects

Around 70% of the role will involve working directly with the CEO, so we’re looking for someone who genuinely enjoys an EA/PA role.

What we’re looking for

• 0–2 years’ experience at a start up company.
• Based in San Francisco and able to work onsite 5 days a week
• Highly organised, proactive and reliable
• Strong communication skills and confident dealing with external stakeholders
• Someone who takes ownership and anticipates what needs to be done
• Comfortable working in a fast-paced startup environment
• If you’re sharp, organised and looking for a role where you’ll have real responsibility from day one, we’d love to hear from you.