Executive Assistant →

Elite Hockey HQ; Northern (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Elite Hockey HQ is seeking an Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly as the company grows its training platform for hockey athletes and teams.

You will manage calendars, coordinate travel, prepare agendas and presentations, and act as a gatekeeper between executives and teams, partners, and vendors in a fast-moving, small-team environment.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities under deadline.
• Proficiency with standard office and scheduling software (e.g., Google Workspace, Microsoft Office, calendar and travel tools).

Responsibilities

• Manage complex calendars, scheduling, and meeting logistics for one or more executives.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare agendas, presentations, and follow-up notes for internal and external meetings.
• Act as a gatekeeper and point of contact between executives and internal teams, partners, and vendors.

Skills

Calendar management

Executive support

Communication

Multitasking

Tools

Google Workspace

Microsoft Office

Slack

Asana

Notion

Job description

Elite Hockey HQ is looking for an Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly as the company grows its training platform for hockey athletes and teams. This is a highly organized, detail-oriented role for someone who thrives on managing competing priorities, anticipating needs, and keeping executives focused on their highest-value work.

What you'll do

• Manage complex calendars, scheduling, and meeting logistics for one or more executives
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare agendas, presentations, and follow-up notes for internal and external meetings
• Act as a gatekeeper and point of contact between executives and internal teams, partners, and vendors
• Handle confidential information with discretion and sound judgment
• Assist with special projects, research, and general administrative support as needed

What we're looking for

• 3+ years of experience as an Executive Assistant or in a similar administrative support role
• Excellent written and verbal communication skills
• Strong organizational skills and ability to manage multiple priorities under deadline
• Proficiency with standard office and scheduling software (e.g., Google Workspace, Microsoft Office, calendar and travel tools)
• High level of professionalism, discretion, and reliability
• Comfortable working in a fast-moving, small-team environment

Nice to have

• Experience supporting executives at an early-stage or growth-stage company
• Interest in sports, fitness, or athletic performance
• Experience with project management or communication tools (e.g., Slack, Asana, Notion)