Executive Assistant

Wing Assistant; Non (OK); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Executive Assistant with Asana proficiency to support senior leadership remotely. The role demands exceptional organizational skills, attention to detail, and proactive management of priorities. Responsibilities include calendar management, communication handling, and travel coordination. Ideal candidates will have experience supporting executives, excellent communication skills, and proficiency in relevant tools. This position offers a fully remote work environment and various benefits.

Benefits

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth Opportunities

Fun Work Environment

Holiday and Overtime Pay

Qualifications

• Minimum 3 years supporting C-level executives.
• Excellent communication skills in English (B2 level or higher).

Responsibilities

• Manage complex schedules across multiple time zones.
• Serve as the primary contact for communications on behalf of senior leaders.
• Plan and coordinate domestic and international travel arrangements.

Skills

Communication

Organizational

Time Management

Proactive Attitude

Education

Bachelor's degree or relevant certification

Tools

Asana

Google Calendar

Gmail

Slack

MS Office

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our emails.

Disclaimer: This is a generic job description for the position listed below. Actual tasks and tools will be discussed further during the final interview. Please apply for the correct job based on your location and experience. We prioritize candidates who meet these criteria!

Executive Assistant with Asana Proficiency (Remote)

Are you an experienced and highly organized administrative professional? We are seeking an Executive Assistant to provide proactive support to senior leadership across multiple areas. This role requires exceptional attention to detail, complex scheduling abilities, and a proactive approach to managing priorities.

Responsibilities include but are not limited to:

1. Calendar and Schedule Management:
   • Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization.
   • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
2. Communication Management:
   • Serve as the primary contact for communications on behalf of senior leaders.
   • Draft, review, and manage emails, Slack messages, and tasks to ensure timely responses.
3. Meeting Coordination:
   • Organize and prepare for meetings, set agendas, take notes, and follow up on action items.
   • Participate in team and leadership meetings as needed to understand priorities.
4. Travel Coordination:
   • Plan and coordinate domestic and international travel arrangements.
5. Administrative Support:
   • Handle confidential information professionally.
   • Support scheduling for internal events, onboarding, and projects.
6. Team Collaboration:
   • Work with other administrative staff to ensure smooth operations.

Qualifications:

• Proficiency in Asana, Google Calendar, Gmail, and Slack is required.
• Experience working on Mac OS is required.
• Minimum 3 years supporting C-level executives or multiple leaders across time zones.
• Bachelor's degree or relevant certification.
• Excellent communication skills in English (B2 level or higher).
• Strong organizational and time management skills.
• Tech-savvy with familiarity with desktop sharing, cloud services, and VoIP.
• Experience with MS Office tools.
• Knowledge of online calendars and scheduling tools.
• Proactive attitude and willingness to learn.
• Ability to work night shifts.

Technical Requirements:

• USB Headset with Noise Cancellation
• Webcam
• Computer with at least 1.8 GHz processor and 4GB RAM
• Internet Speed: minimum 25 Mbps (main), 10 Mbps (backup)

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Supportive Team
• Career Growth Opportunities
• Fun Work Environment
• Holiday and Overtime Pay

Schedule: Based on leader’s time zone

Location: Remote

Salary: Up to Php 75,000 (for 3-5 years experience)

Please note:

• Only qualified candidates will be contacted for assessments and interviews.
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