Executive Assistant - National Office (Remote)

YMCA of the USA; Chicago (IL); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading non-profit organization is seeking an Executive Assistant to provide administrative support to senior leadership. This remote role involves managing logistics for events, coordinating projects, and ensuring effective communication across diverse teams. The ideal candidate will have a strong background in administration, excellent communication skills, and a commitment to the organization's values.

Benefits

Comprehensive benefits package

Medical, dental, vision insurance

Retirement plans (403(b))

Life and disability insurance

Technology stipend

Generous paid time off

Qualifications

• 5-7 years of administrative experience supporting senior executives.
• Excellent written and verbal communication skills.

Responsibilities

• Support senior leadership with administrative tasks.
• Coordinate scheduling, agendas, and materials for meetings.
• Assist in developing and monitoring budgets and forecasts.

Skills

Communication

Interpersonal Skills

Problem Solving

Time Management

Analytical Skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

CRM systems

Job description

Executive Assistant - National Office (Remote)

Join us to apply for the Executive Assistant - National Office (Remote) role at YMCA of the USA.

We are The Y, an organization that values diversity and is strengthened by its people.

Job Description

The Executive Assistant provides executive administrative support and coordinates projects. This includes managing logistics and operations for events and helping meet departmental and organizational goals.

YMCA of the USA offers a flexible work-from-anywhere in the U.S. environment.

We provide a comprehensive benefits package including medical, dental, vision, retirement plans (403(b)), life and disability insurance, a technology stipend, and generous paid time off.

Qualifications

• Bachelor’s degree or equivalent experience required
• 5-7 years of administrative experience supporting senior executives, preferably supporting multiple individuals
• Excellent written and verbal communication skills, with strong interpersonal skills; comfortable interacting with diverse individuals at all organizational levels
• Proficient in Microsoft Office Suite and CRM systems
• Professional, courteous demeanor
• Flexible schedule as needed
• Strong interpersonal and customer service skills
• Excellent analytical, problem-solving, and organizational skills
• High attention to detail and time management
• Ability to work independently and proactively
• Team-oriented with the ability to collaborate across diverse groups
• Capable of multitasking and re-prioritizing in a fast-paced environment
• Proven confidentiality
• Commitment to YMCA values of caring, honesty, respect, and responsibility

Essential Functions

• Support senior leadership with administrative tasks
• Assist board-level volunteers with planning meetings and developing communications
• Coordinate scheduling, agendas, and materials for meetings
• Manage correspondence and act as point of contact for senior leaders
• Support event planning and on-site coordination
• Prepare reports, rosters, agendas, minutes, and spreadsheets, often of a confidential nature
• Handle procurement, contracts, and payment requests
• Arrange travel and process expenses
• Assist in developing and monitoring budgets and forecasts
• Maintain electronic filing systems and organize workspaces
• Resolve administrative issues and support additional projects as needed

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Non-profit Organizations