Executive Assistant

Career Group; New York (NY); On-site; USD 110,000 - 125,000; Full time

Job summary

A private equity firm in New York City is seeking a high-performing Executive Assistant to support senior leadership. This newly created role offers significant growth potential and requires strong organizational skills, attention to detail, and proficiency in Microsoft Office tools. The position provides visibility across the firm and involves managing complex schedules, coordinating travel, and supporting the team with various administrative tasks.

Benefits

Medical Insurance

Vision Insurance

401(k)

Qualifications

• 5+ years in an executive assistant or high-level administrative role.
• Experience in financial services or management consulting preferred.

Responsibilities

• Manage complex calendars and scheduling across multiple time zones.
• Coordinate high-volume domestic and international travel.
• Process and reconcile expenses.

Skills

Organized

Detail-Oriented

Professional

Proactive

Tech-Savvy

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $125,000.00/yr

Executive Assistant

A private equity firm headquartered in New York City, with an expanding national footprint, is hiring for an Executive Assistant to join their team. As they continue to scale, they are seeking a high-performing Executive Assistant to join the New York team and support a senior level group. This is a newly created position offering visibility across the firm and significant potential for future growth.

The Role

As Executive Assistant you will provide direct administrative and operational support to a Partner, Principal, and VPs. You’ll be a key member of a small, high-functioning admin team and will work from our NYC office Monday through Thursday, with remote flexibility on Fridays.

Compensation: $110-125k base + discretionary bonus

Key Responsibilities

• Complex calendar management and scheduling across multiple time zones
• High-volume domestic and international travel coordination
• Expense processing and reconciliation (Concur or similar)
• In-office meeting and event coordination
• Light personal support for one of the Partners (e.g., personal travel, dinner reservations)
• Ad hoc administrative tasks and support as needed

Who You Are

• Experienced: 5+ years in an executive assistant or high-level administrative role, preferably within financial services or management consulting
• Organized & Detail-Oriented: Skilled at juggling multiple priorities with precision and poise
• Professional & Polished: You represent the firm with a high degree of professionalism in all interactions – both internal and external
• Proactive & Independent: A self-starter who can anticipate needs and take initiative without constant oversight
• Tech-Savvy: Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
• Flexible: Willing and able to work in-office Monday–Thursday and come in on Fridays if needed
• Bonus Points: Spanish language skills, a bachelor’s degree, and interest in growing into a project coordinator/manager role over time

Why Join Them?

• Be part of a high-impact, tight-knit team within a growing firm
• Work closely with senior leadership and gain exposure to the inner workings of portfolio operations
• Enjoy a professional, respectful culture with room for growth
• Attractive compensation and bonus potential

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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