Executive Assistant-Department Head

Mission Staffing; New York (NY); On-site; USD 115,000 - 160,000; Full time

Job summary

A leading staffing agency is seeking an Executive Assistant to support senior leadership in a fast-paced environment. The role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities. The ideal candidate will thrive in a dynamic setting, providing high-level administrative support while maintaining discretion and professionalism. This position offers a competitive salary and comprehensive benefits.

Benefits

Health insurance

Dental insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Qualifications

• Minimum 3 years of experience as an Executive Assistant or in a similar high-support role.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Provide daily administrative and logistical support to executives.
• Manage communications and handle confidential information.
• Coordinate and manage internal and external meetings.

Skills

Microsoft Office Suite

Communication

Organization

Job description

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This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $160,000.00/yr

Additional compensation types

Annual Bonus

Job Title: Executive Assistant - Department Head

Location: New York, NY (4 days/week in-office)

Type: Full-Time

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership in a dynamic, fast-paced environment. The ideal candidate will have at least 3 years of experience providing high-level administrative support and will thrive in a role that demands discretion, attention to detail, and exceptional communication skills.

This role requires a confident self-starter who can anticipate needs, manage competing priorities, and ensure seamless day-to-day operations. You will work on-site four days per week, with one remote day for flexibility.

Key Responsibilities

• Provide daily administrative and logistical support to executives, including calendar management, meeting coordination, and travel arrangements (domestic and international).
• Serve as a gatekeeper and liaison, managing communications, prioritizing inquiries, and handling confidential information with the utmost discretion.
• Prepare meeting materials, agendas, reports, and presentations as needed.
• Coordinate and manage internal and external meetings, events, and off-sites.
• Track and submit expense reports, invoices, and reimbursements in a timely manner.
• Proactively manage follow-ups, deadlines, and action items.
• Assist with special projects and team-wide administrative tasks as needed.

Qualifications

• Minimum 3 years of experience as an Executive Assistant or in a similar high-support role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Demonstrated ability to manage complex calendars, travel logistics, and multi-task effectively.
• Excellent written and verbal communication skills.
• Polished, professional demeanor with a high degree of discretion and integrity.
• Highly organized, detail-oriented, and solution-focused.
• Ability to work both independently and collaboratively in a fast-paced environment.
• In-office: Monday through Thursday
• Remote: Fridays
• Occasional after-hours availability may be required depending on business needs.

Compensation

• Competitive salary, commensurate with experience
• Comprehensive benefits package including health, dental, vision, PTO, and 401(k)

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Management

• Industries

  Capital Markets, Venture Capital and Private Equity Principals, and Investment Management

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

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