Executive Assistant to CEO

Inizio Partners; New York (NY); On-site; USD 75,000 - 150,000; Full time

Job summary

A leading company in Executive Search Services is seeking an Executive Assistant to the CEO. This role requires a highly organized and discreet professional to manage scheduling, travel, and communication with stakeholders. The EA will support the CEO and collaborate with the Executive Committee to ensure smooth operations.

Qualifications

• Highly organized and proactive professional.
• Ability to manage complex scheduling and travel coordination.

Responsibilities

• Manage and prioritize the CEO's calendar.
• Arrange domestic and international travel.
• Draft and review correspondence for the CEO.

Skills

Organizational Skills

Communication

Discretion

Job description

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Job Summary

About the job Executive Assistant to CEO

Job Summary

About the job Executive Assistant to CEO

The Executive Assistant (EA) to the CEO plays a critical role in ensuring the smooth operation of the CEOs office. This position requires a highly organized, proactive, and discreet professional who can manage complex scheduling, coordinate travel, facilitate communication, and support interactions with the Board of Directors and Executive Committee (EC) team. The EA will act as a strategic partner to the CEO, ensuring efficiency and effectiveness in daily operations.

Key Responsibilities

• Scheduling & Calendar Management:
• Manage and prioritize the CEOs calendar, ensuring optimal time management.
• Schedule internal and external meetings, including those with the Board of Directors and EC team.
• Prepare agendas, materials, and follow-ups for key meetings.
• Coordinate logistics for conferences, speaking engagements, and corporate events.
• Travel Coordination:
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Ensure seamless travel experiences by managing visas, transportation, and meeting schedules.
• Prepare travel expense reports and reconcile reimbursements.
• Communication & Correspondence:
• Serve as the primary point of contact for the CEO, managing emails, calls, and inquiries.
• Draft and review correspondence, presentations, and reports.
• Ensure timely responses to stakeholders, maintaining professionalism and confidentiality.
• Liaise with internal teams, clients, and external partners on behalf of the CEO.
• Board of Directors & Executive Committee Support:
• Coordinate Board meetings, including scheduling, agenda preparation, and minutes documentation.
• Assist in the preparation of reports and presentations for Board and EC meetings.
• Maintain governance documents and ensure compliance with corporate policies.
• Facilitate communication between the CEO and Board members.
• Collaboration:
• Work closely with the EC team to align priorities and streamline operations.
• Support Chief of Staff with strategic initiatives by coordinating cross-functional projects.
• Assist in organizing leadership retreats, strategy sessions, and corporate events.
  
  

Required

Preferred

Job Industries

• Other

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Executive Search Services

Referrals increase your chances of interviewing at Inizio Partners by 2x

Sign in to set job alerts for “Executive Assistant to Chief Executive Officer” roles.

Executive Assistant to Founder / Managing Partner at VC Firm

New York City Metropolitan Area $130,000.00-$150,000.00 2 weeks ago

Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership

Executive Assistant, Wholesale & Licensing

Senior EA - Top Hedge Fund - 150-175K base plus generous bonus - Bachelors' degree required.

New York City Metropolitan Area $150.00-$175.00 2 days ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

Senior Executive Assistant (Head of Controls)

New York, NY $75,000.00-$100,000.00 1 week ago

Executive Assistant, Media & Digital Strategies

Executive Assistant to Investment Team | Thriving Biotech Firm | 8+ yrs Experience Required!

New York, NY $105,000.00-$130,000.00 9 hours ago

New York, NY $95,000.00-$110,000.00 3 days ago

New York, NY $110,000.00-$140,000.00 1 week ago

Executive Assistant/Office Manager - Health Tech Start Up

New York, NY $90,000.00-$120,000.00 1 week ago

Senior Executive Assistant - Head of Compliance (Hybrid)

Senior Executive Assistant - A05 - NEW YORK

Senior Executive Assistant, General Partners Strategic Capital

New York City Metropolitan Area 4 weeks ago

Executive Assistant - Investment and Technology Development Firm

Manhattan, NY $120,000.00-$140,000.00 15 hours ago

Highest Caliber Executive Assistant Sought

New York City Metropolitan Area $275,000.00-$350,000.00 1 week ago

EA to C-Suite (2-7 yrs exp) - Private Equity

New York City Metropolitan Area 1 day ago

New York, NY $60,000.00-$65,000.00 2 weeks ago

Executive Assistant to Investor Relations

New York, NY $100,000.00-$150,000.00 6 days ago

Executive Assistant to Investor Relations

New York City Metropolitan Area 2 days ago

New York City Metropolitan Area $75,000.00-$100,000.00 5 hours ago

New York City Metropolitan Area $90,000.00-$110,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.