Executive Assistant

General Atlantic; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

A leading company is seeking an Executive Assistant for their New York office. The ideal candidate will excel in time management and organization, providing high-level support to executives. Responsibilities include managing schedules, coordinating travel, and collaborating with other assistants. Candidates should have significant experience in a professional services environment, preferably in financial services, and be proficient in Microsoft Office. Competitive compensation and a supportive work culture are offered.

Benefits

Comprehensive health insurance

Dental insurance

Vision insurance

Retirement savings plan

Professional development opportunities

Qualifications

• 8-10+ years of EA experience supporting executives.
• Experience in Financial Services preferred.
• Proficient in Microsoft Office.

Responsibilities

• Provide white-glove support for executives.
• Manage calendars and travel arrangements.
• Assist with personal tasks and expense reports.

Skills

Time Management

Organization

Multi-tasking

Critical Thinking

Interpersonal Skills

Communication

Project Management

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant role at General Atlantic

Join to apply for the Executive Assistant role at General Atlantic

This range is provided by General Atlantic. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $130,000.00/yr

Position Summary

General Atlantic is looking to hire an Executive Assistant for our New York Office. The successful candidate will be exceptionally strong in time management, organization, multi-tasking, in addition to being detail oriented, and thrive in a fast-paced environment. In this role you will perform administrative duties for executive management. You will be required to screen/answer calls, manage calendars, and utilize your critical thinking skills to make educated decisions. Additionally, you will team and collaborate with Executive Assistants across all departments at General Atlantic to ensure tasks are completed in an effective and timely manner.

Responsibilities

• Provide white-glove support and service to help direct executive’s time and focus
• Maintain executive’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel
• Arrange complex travel schedules for both air and ground travel through online portal
• Manage phone calls (including contacts), provide appropriate screening, and take messages as needed
• Reserve meeting rooms and offices for visiting executives
• Prepare DIDO (days in/days out) on monthly basis
• Maintenance of subscriptions (magazines, news, online)
• Complete expense reports by collecting all boarding passes, bills, hotel invoices, etc.
• Assist with specific personal tasks when asked to help facilitate the executive’s day to day (eg. restaurant reservations, tracking of insurance claims, etc.)

Qualifications

• 8-10+ years of EA experience supporting executive(s) in a professional services organization
• Experience in the Financial Services industry preferred
• Proficient in Microsoft Office, including Outlook, Excel, Word, and PowerPoint
• Ability to multitask, work under pressure and think critically while retaining accuracy
• Strong interpersonal skills, creativity, thoughtful business judgment and professional maturity
• High energy level, strong communication skills, intellectual curiosity
• Strong project management skills; ability to move tasks along and follow up is critical
• Desire to collaborate with colleagues throughout the firm globally
• Motivated, flexible, team-player spirit

GA Value

• Competitive compensation
• Comprehensive health, dental, and vision insurance plans
• Retirement savings plan with employer matching
• Professional development opportunities and ongoing training
• Collaborative and inclusive work culture with opportunities for advancement

General Atlantic offers a robust reward program to all employees that will support you and your family, maintaining fulfilling, secure and healthy lives now and into the future, which includes but is not limited to medical insurance, retirement savings contributions, mental and physical health resources and an equal pay program that allows you to earn a base salary of $90,000-$130,000 of which the exact amount offered will be driven by the degree to which you meet role requirements, additional special skills and experience. Additional reward programs, such as annual discretionary bonuses and long-term incentive programs, are available for eligible employees and are offered as recognition for performance and one’s contributions towards the organization’s success.

General Atlantic is an equal opportunity employer and does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at General Atlantic by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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