Executive Assistant

The Hire Company; Bolingbrook (IL); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Full benefits

Unlimited PTO

Job summary

The Hire Company is seeking an Executive Assistant to provide high-level support to the CEO and leadership team in a hybrid role based in Bolingbrook, IL. The position emphasizes flawless attention to detail, calendar and travel management, and serving as a steward of office operations and culture.

Responsibilities include crafting executive communications, coordinating board meetings and offsites, managing confidential files, and supporting strategic initiatives with research and analysis.

Qualifications

• Minimum 5 years of EA experience at the executive level (including 1 year at C-level).
• Strong working knowledge of Microsoft Office programs (PowerPoint, Word, Excel).
• Experience organizing and executing events of varying scale.
• Polished communicator with strong writing and speaking abilities.
• Bonus: Canva or comparable design capabilities for internal content.
• Flexible and collaborative, able to pivot between priorities.

Responsibilities

• Own the CEO's calendar end-to-end, schedule and resolve conflicts; arrange leadership travel.
• Craft executive-level communications and materials for board and senior meetings.
• Write and proofread internal correspondence on the CEO's behalf.
• Plan and execute team-building and culture events for the office.
• Safeguard confidential information and maintain executive records.
• Liaise between CEO and internal teams/external partners.
• Track budgets and process expense reporting for leadership.
• Coordinate board meetings, leadership offsites, and other events.
• Support strategic initiatives through research and data analysis.
• Handle administrative tasks such as document prep, calls, catering, and shipping.
• Represent company values in daily interactions.

Skills

Executive support

Calendar management

Event planning

Communication skills

Tools

Microsoft Office

Canva

Job description

Our client, a growing healthcare firm, is seeking an Executive Assistant to provide high-level support to the CEO & leadership team while also serving as a steward of office operations and company culture. The ideal candidate is equal parts organized operator and culture carrier — someone who can manage the details flawlessly while representing the CEO's values and vision in every interaction across the office.

Executive Assistant to CEO

Hybrid 3 days in office

Salary: up to 100k, full benefits and unlimited PTO

Responsibilities:

• Own the CEO's calendar end-to-end — scheduling, prioritizing, and resolving conflicts — while arranging travel for the broader leadership team
• Craft and refine executive-level communications, including company-wide messages and materials for board and senior leadership meetings
• Write and proofread internal correspondence, memos, and emails on the CEO's behalf, ensuring tone and messaging align with executive standards
• Plan and execute team-building initiatives and culture-building events for the office
• Safeguard sensitive information with strict confidentiality; maintain organized executive records and files
• Act as the main liaison connecting the CEO to internal teams and external partners/stakeholders
• Track budgets and process expense reporting for the CEO and leadership team
• Manage end-to-end logistics for board meetings, leadership offsites, and other executive-level events
• Support strategic initiatives through research, data gathering, and analysis
• Handle a range of administrative functions — document prep, call screening, catering orders, office operations, and shipping/receiving materials for events and culture programming
• Represent and reinforce company values in daily interactions, treating all colleagues and stakeholders with professionalism, respect, and care as a direct reflection of the executive team

Requirements:

• Minimum 5 years of EA experience at the Executive level, including 1 year at C-level
• Solid working knowledge of Microsoft Office programs, especially PowerPoint, Word, and Excel
• Background in organizing and executing events of varying scale
• Polished communicator with strong writing and speaking abilities
• Bonus: creative/design capabilities, including experience with Canva or comparable platforms for producing internal-facing visual content
• Flexible and collaborative, able to pivot between competing priorities smoothly