Executive Assistant

Westhafen Consulting; New York (NY); A distancia; USD 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical plan with dental and vision

401(k) with employer match

Vacation, paid sick leave and federal

A yearly professional development

Laptop, monitor and home office

Descripción de la vacante

Westhafen Consulting in New York offers an Executive Assistant role that is full-time and remote from anywhere in the United States. You'll support the partners who travel and meet with boards and owners, keeping calendars, handling travel, and managing paperwork.

The role involves managing partner calendars and client meetings, arranging travel, preparing expense reports, sending engagement letters, and noting meeting outcomes.

Formación

• Experience supporting executives as an assistant or office coordinator.
• Ability to manage calendars across multiple time zones.
• Strong written communication with clients.

Responsabilidades

• Manage partner calendars and coordinate client meetings.
• Arrange travel and prepare expense reports.
• Draft engagement letters and confidentiality documents.
• Capture meeting notes and follow-up items.
• Coordinate calls with clients' assistants to set dates.

Conocimientos

Calendar management

Executive support

Email correspondence

Herramientas

Outlook

Google Calendar

Descripción del empleo

Executive Assistant. Full-time, remote from anywhere in the United States.

You'll fit if you

• have supported executives as an assistant or office coordinator (internships count)
• keep calendars across time zones in Outlook or Google Calendar
• write clear, correct emails to clients

The role

Westhafen's partners spend their weeks with boards and owners in different cities, and their calendars change by the hour. They need one person who keeps the schedule, the travel and the paperwork under control.

Your week

• Partner calendars, client meetings and board dates
• Travel bookings and expense reports
• Engagement letters and confidentiality agreements sent for signature
• Meeting notes and follow-up lists
• Calls with clients' assistants to settle dates

Also welcome: a law firm, bank or consultancy behind you, DocuSign, Concur or Expensify.

What Westhafen offers

• Medical plan with dental and vision
• 401(k) with an employer match
• Vacation, paid sick leave and federal holidays
• A yearly professional development allowance
• Laptop, monitor and home office equipment

Westhafen Consulting is a management consultancy in New York. Boards, owners, family businesses and investors ask us to review a big decision before they make it (capital allocation, organization, succession, an acquisition), and every assignment ends in a written assessment.

Westhafen Consulting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.