Executive Assistant

Westhafen Consulting; United States; A distancia; USD 52.000 - 78.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical plan with dental and vision

401(k) retirement plan with employer  

Paid vacation, sick leave, and federal

Annual professional development

Laptop, monitor, and home office setup

Descripción de la vacante

Westhafen Consulting is seeking an Executive Assistant to support senior executives in a fully remote role across the United States. This position emphasizes calendar management, travel coordination, and handling confidential documentation.

The role requires scheduling across time zones, managing engagement letters and signatures, and maintaining meeting notes with follow-up actions. Strong communication and document management skills are essential for success in a fast-paced consultancy

Formación

• Experience supporting executives as an Assistant or Office Coordinator; internships are also considered.
• Ability to manage calendars using Outlook or Google Calendar.
• Strong written communication skills with the ability to prepare clear and professional emails.
• Experience with travel coordination, document management, and administrative support.
• Background in a law firm, bank, or consultancy environment is preferred.
• Familiarity with DocuSign, Concur, or Expensify is an advantage.
• Excellent organizational skills and ability to manage multiple priorities.

Responsabilidades

• Manage executive calendars, client meetings, board schedules, and appointments across different time zones.
• Coordinate travel arrangements, bookings, and expense reports.
• Prepare and manage engagement letters, confidentiality agreements, and documents requiring signatures.
• Take meeting notes and maintain follow-up action lists.
• Communicate with clients’ assistants to coordinate schedules and meeting arrangements.
• Support executives with administrative tasks and daily business operations.

Conocimientos

Executive calendar management

Strong written communication

Travel coordination

Document management

Confidential information handling

Outlook/Google Calendar

Educación

Bachelor’s degree in Business Administration, Management, Communications, or related field

Herramientas

DocuSign

Concur

Expensify

Outlook/Google Calendar

Descripción del empleo

Westhafen Consulting is seeking a highly organized and detail-oriented Executive Assistant to support senior executives in a fully remote role available across the United States. This position is ideal for professionals who are skilled in managing schedules, coordinating business activities, and handling confidential documentation.

The successful candidate will support executive calendars, client meetings, travel arrangements, expense reporting, and administrative processes. Strong communication skills, attention to detail, and experience working with scheduling tools and business documentation are essential for this role.

Key Responsibilities:

• Manage executive calendars, client meetings, board schedules, and appointments across different time zones.
• Coordinate travel arrangements, bookings, and expense reports.
• Prepare and manage engagement letters, confidentiality agreements, and documents requiring signatures.
• Take meeting notes and maintain follow-up action lists.
• Communicate with clients’ assistants to coordinate schedules and meeting arrangements.
• Support executives with administrative tasks and daily business operations.

Requirements:

• Experience supporting executives as an Assistant or Office Coordinator; internships are also considered.
• Ability to manage calendars using Outlook or Google Calendar.
• Strong written communication skills with the ability to prepare clear and professional emails.
• Experience with travel coordination, document management, and administrative support.
• Background in a law firm, bank, or consultancy environment is preferred.
• Familiarity with DocuSign, Concur, or Expensify is an advantage.
• Excellent organizational skills and ability to manage multiple priorities.

Strong knowledge of:

• Executive calendar management and scheduling.
• Travel arrangements, expense reporting, and document coordination.
• Professional communication and confidential information handling.

Benefits:

• Medical plan with dental and vision coverage.
• 401(k) retirement plan with employer match.
• Paid vacation, sick leave, and federal holidays.
• Annual professional development allowance.
• Laptop, monitor, and home office equipment provided.

Bachelor’s Degree in Business Administration, Management, Communications, or a related field