Executive Assistant

Storyful; New York (NY); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

Healthcare Plans

Paid Time Off

Retirement Plans

Medical, Dental and Vision Insurance

Education Benefits

Maternity and Paternity Leave

Family Care Benefits

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Job summary

Storyful is seeking an Executive Assistant to provide high‑level administrative support to the Chief of Staff to the CEO in our Midtown Manhattan office. The role demands strong organization, discretion, and proactive problem‑solving in a fast‑paced environment.

You will manage complex calendars across time zones, coordinate travel, process expenses, prepare meeting agendas, and liaise with internal and external stakeholders. This role requires five days in the office with limited travel.

Qualifications

• 5+ years supporting senior executives, preferably in a global organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive and resourceful with a strong sense of ownership and follow‑through.

Responsibilities

• Manage complex calendars, including scheduling internal and external meetings across time zones.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Process expense reports, purchase orders, and invoices in a timely manner.
• Prepare meeting agendas, take notes, and follow up on action items.
• Act as a liaison between leaders and internal/external stakeholders.
• Prioritize tasks and allocate time effectively between executives.
• Assist with presentation creation, report formatting, and internal communications.
• Maintain and organize documents, files, and business records.
• Coordinate team events, offsites, and meetings (virtual or in‑person).
• Support onboarding of new team members or vendors.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Discretion

Ownership

Tools

Google Suite

Zoom

Concur

Slack

Job description

About the Role

We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide high-level administrative support to the Chief of Staff to the CEO. This is a dynamic role that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities across executives with evolving business needs. The ideal candidate thrives in a fast‑paced environment, maintains confidentiality, and demonstrates initiative and good judgment. Five days a week in our midtown Manhattan office is required, with limited travel.

Responsibilities

• Manage complex calendars, including scheduling internal and external meetings, across time zones
• Coordinate domestic and international travel arrangements and prepare detailed itineraries
• Process expense reports, purchase orders, and invoices in a timely manner
• Prepare meeting agendas, take notes, and follow up on action items
• Act as a liaison between leaders and internal/external stakeholders
• Prioritize tasks and allocate time effectively between executives
• Assist with presentation creation, report formatting, and internal communications
• Maintain and organize documents, files, and business records
• Coordinate team events, offsites, and virtual/in‑person meetings
• Support onboarding of new team members or vendors

Qualifications

• 5+ years of experience supporting senior‑level executives, preferably in a global organization
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar) and familiarity with tools like Zoom, Concur, and Slack
• Proven ability to handle sensitive information with discretion and maintain confidentiality
• Proactive and resourceful with a strong sense of ownership and follow‑through

Compensation

$110,000.00 - $140,000.00

Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

We are committed to providing reasonable accommodation for qualified individuals with disabilities in the job application and interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.