Executive Assistant - Investment Firm

BURKE + CO.; San Francisco (CA); Híbrido; USD 150.000 - 160.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Benefits and bonus

Descripción de la vacante

BURKE + CO. is seeking an experienced Executive Assistant to support 1–2 Partners and several VPs at a growth equity investment firm in San Francisco.

You will manage calendars, travel, expenses, interviews, onboarding, and events, maintaining a proactive and organized approach in a fast-paced environment. The role emphasizes collaboration across the team, professionalism, and the ability to handle multiple priorities with precision.

Formación

• 4+ years of experience as an Executive Assistant.
• Experience supporting senior-level executives in fast-paced professional services or financial services environments.
• Experience coordinating calendars for multiple executives with competing priorities.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication and professional demeanor.
• Proactive, resourceful, and able to anticipate needs.

Responsabilidades

• Provide high-level administrative support to 1–2 Partners and several VPs.
• Manage complex, ever-changing calendars and coordinate internal and external meetings.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and submit monthly expense reports.
• Anticipate scheduling needs and keep executives organized and prepared.
• Partner with the events team on meeting logistics and coordination.
• Coordinate candidate interviews and manage interview schedules.
• Assist with onsite interview logistics and candidate hospitality.
• Schedule onboarding meetings and support new employee integration.
• Provide administrative coverage and collaborate across the team.
• Assist with special projects and administrative needs as they arise.

Conocimientos

Calendar management

Executive support

Communication

Organizational skills

Prioritization

Proactive mindset

Team collaboration

Herramientas

Microsoft Office

Google Workspace

Salesforce

Descripción del empleo

Our client, a highly regarded growth equity investment firm, is seeking a top-tier Executive Assistant to support a team of senior investment professionals, including Partners and VPs. You'll play an important role in keeping senior leadership organized while contributing to the overall success and culture of the firm.

This is an exciting opportunity to join a collaborative, high-performing team at an established investment firm with a strong reputation for partnering with growing software and technology companies!

THE NITTY GRITTY:

• Provide high-level administrative support to 1–2 Partners and several Vice Presidents.
• Manage complex, ever-changing calendars and coordinate internal and external meetings.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Prepare and submit monthly expense reports.
• Anticipate scheduling needs, proactively resolve conflicts, and keep executives organized and prepared.
• Partner with the firm's event team on meeting logistics, research, and event coordination.
• Coordinate candidate interviews and manage complex interview schedules.
• Assist with onsite interview logistics and candidate hospitality.
• Schedule onboarding meetings and support new employee integration.
• Provide administrative coverage and collaborate across the team as needed.
• Assist with special projects and administrative needs as they arise.

THE ESSENTIALS

• 4+ years of experience as an Executive Assistant
• Experience supporting senior-level executives, ideally within financial services, investment management, or another fast-paced professional services environment required
• Experience supporting multiple executives with complex calendars and competing priorities.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills and a polished, professional demeanor.
• A proactive, resourceful approach with the ability to anticipate needs and take ownership.
• A collaborative mindset and genuine enthusiasm for being part of a close-knit administrative team.
• Comfortable working across a variety of responsibilities, from executive support to events and office operations.
• Proficiency in Microsoft Office and/or Google Workspace
• Salesforce experience is a plus!

THE CHERRY ON TOP:

• Great team culture with a collaborative administrative support structure

LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite)

COMPENSATION: $150,000/yr - $160,000/yr base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)