Executive Assistant

Beacon Hill; New York (NY); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

401(k) with company match

Generous PTO package

Employee discounts

Job summary

Beacon Hill is seeking an proactive Temp to Perm Executive Assistant to support four senior leaders in a fast-paced Manhattan setting. This role offers the chance to work closely with executive leadership within a collaborative administrative team.

The position starts as a temporary assignment with potential for permanent conversion and compensation up to 85,000 USD per year, plus a discretionary bonus and strong benefits.

Qualifications

• 2+ years of corporate administrative or executive support experience.
• Strong proficiency in Microsoft Outlook and Microsoft Office.
• Able to support multiple executives simultaneously.

Responsibilities

• Provide high-level administrative support to four senior executives.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic travel, itineraries, transportation, and related logistics.
• Process invoices, expenses, and billing through internal systems (training provided).
• Prepare correspondence, presentations, and other business documents.
• Serve as a liaison between executives, internal teams, and external contacts.
• Track down information and follow up on outstanding requests while maintaining a positive, professional approach.
• Assist with special projects and ad hoc administrative requests.
• Provide occasional coverage for the Office Manager during vacations or absences.

Skills

MS Office

Outlook

Calendar management

Travel coordination

Executive support

Communication

Multitasking

Staunch follow-through

Tools

Expense management software

Job description

Salary: USD85000 - USD85000 per year

Our client, a well-established and growing real estate developer in Downtown, Manhattan is seeking proactive Temp to Perm Executive Assistant to support four senior leaders in a fast-paced, collaborative environment. This role offers the opportunity to work closely with executive leadership while being part of a supportive administrative team. This is a temp-to-perm opportunity with a target compensation of up to $85,000 a discretionary bonus opportunity, strong benefits, and excellent long-term growth potential.

Responsibilities:

• Provide high-level administrative support to four senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic travel, itineraries, transportation, and related logistics
• Process invoices, expenses, and billing through internal systems (training provided)
• Prepare correspondence, presentations, and other business documents
• Serve as a liaison between executives, internal teams, and external contacts
• Track down information and follow up on outstanding requests while maintaining a positive, professional approach
• Assist with special projects and ad hoc administrative requests
• Provide occasional coverage for the Office Manager during vacations or absences

Qualifications:

• 2+ years of corporate administrative or executive support experience
• Strong proficiency in Microsoft Outlook and Microsoft Office
• Excellent organizational, communication, and multitasking skills
• Ability to support multiple executives simultaneously
• Confident, resourceful, and comfortable working with busy executives who travel frequently
• Professional, team-oriented demeanor with a strong sense of urgency and follow-through
• Experience with expense management or procurement systems is a plus
• Either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM
• Discretionary bonus opportunity
• 401(k) with company match
• Generous PTO package including vacation, sick time, floating holidays, and company holidays
• Employee discount programs and additional company perks

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.