Executive Assistant

VWA (Victoria Wall Associates); New York (NY); Hybrid; USD 42,000 - 70,000; Full time

Benefits offered by this job

Comprehensive healthcare

25 days' annual leave

Commuter benefits

Life insurance

Job summary

VWA (Victoria Wall Associates) is seeking an Executive Assistant to support a busy Business Development team across New York and San Francisco. You will be the first dedicated administrative hire in the New York office, helping to establish and develop the administrative function as the firm grows.

Responsibilities include complex diary management, international travel arrangements, office coordination, onboarding support, and liaison with colleagues across global offices.

Qualifications

• 2–3 years' EA, team assistant or office coordinator experience.
• Strong organisational skills with ability to manage multiple priorities.
• Proactive, adaptable and able to work independently.
• Excellent communication and stakeholder management skills.
• Professional, personable and collaborative in approach.
• Strong Microsoft Office skills; Salesforce experience would be advantageous.
• Experience within a professional services or corporate environment preferred.

Responsibilities

• Complex diary management and meeting coordination
• Domestic and international travel arrangements
• Office management and day-to-day office coordination
• Supporting onboarding and general office administration
• Liaising with colleagues across global offices
• Assisting with events, marketing activity and ad hoc projects

Skills

Diary management

Travel coordination

Office coordination

Stakeholder management

Communication

MS Office

Salesforce

Tools

Salesforce

Job description

Executive Assistant
Business Intelligence Sector
Up to $70,000 + bonus + benefits
New York City, USA
Permanent
Hybrid
3-EANY/RvF

About the Company:

A growing international professional services firm with offices across Europe, North America and Asia. With an entrepreneurial and collaborative culture, the business offers an exciting opportunity to join a close-knit team during a period of continued growth.

About the Role:

This is an exciting opportunity for an Executive Assistant to support a busy Business Development team across New York and San Francisco.
As the first dedicated administrative hire in the New York office, you will play a key role in supporting the team's day-to-day operations while helping to establish and develop the administrative function as the office continues to grow.

Responsibilities will include:

• Complex diary management and meeting coordination
• Domestic and international travel arrangements
• Office management and day-to-day office coordination
• Supporting onboarding and general office administration
• Liaising with colleagues across global offices
• Assisting with events, marketing activity and ad hoc projects

Candidate Specification:

• 2-3 years' experience in an Executive Assistant, Team Assistant or Office Coordinator role
• Strong organisational skills with the ability to manage multiple priorities
• Proactive, adaptable and able to work independently
• Excellent communication and stakeholder management skills
• Professional, personable and collaborative in approach
• Strong Microsoft Office skills; Salesforce experience would be advantageous
• Experience within a professional services or corporate environment is preferred

Additional Information:

• Salary up to $70,000 plus discretionary bonus
• Comprehensive healthcare, 25 days' annual leave, commuter benefits and life insurance
• Hybrid working (minimum three days per week in the office)
• Excellent opportunity to join a growing international business and develop alongside its North American team