Executive Assistant

Glocap; New York (NY); On-site; USD 120,000 - 140,000; Full time

Job summary

A leading hedge fund in Midtown is seeking an Executive Assistant to support its Partner. The ideal candidate is proactive and detail-oriented, managing key administrative tasks like scheduling and travel, with a base salary range of $120,000 to $140,000, plus benefits. This role involves direct client interactions and the management of a busy calendar.

Benefits

Medical insurance

Vision insurance

401(k)

100% paid benefits

Qualifications

• 5-10 years of experience in an executive assistant role, ideally supporting a team.
• Experience supporting executives in finance or investor relations preferred.
• Proactive and comfortable managing scheduling and solving problems independently.

Responsibilities

• Manage calendars and coordinate meetings with clients and investors.
• Book domestic and international travel, including flights and accommodations.
• Prepare and process expense reports accurately and timely.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Problem Solving

Education

Bachelor's Degree

Job description

This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $140,000.00/yr

Our client, a hedge fund based in Midtown is seeking a highly organized, proactive Executive Assistant to support its Partner focused on all Client interactions with some light back up support to a Marketing Associate. This is a key administrative role focused on managing calendars, coordinating meetings with current and prospective investors and booking global travel. The ideal candidate will be detail-oriented, resourceful, and discreet, with exceptional communication skills and a strong sense of integrity.

COMPANY: Hedge Fund

POSITION: Executive Assistant to the Partner primarily focused on IR/Marketing

LOCATION: Midtown

HOURS: 9:00am to 5:30pm – 5 days in the office with flexibility to WFH on occasion

SALARY: $120k-$140k base DOE plus bonus eligible and 100% paid benefits

BACHELOR'S DEGREE REQUIRED: Highly Preferred

Responsibilities

• Heavy calendar and adept meeting management for a busy, travel-heavy team
• Proactive scheduling of investor, prospect, and other fundraising meetings across multiple time zones and geographies
• Coordinating large meetings and calls, often with multiple external parties
• Booking domestic and international travel, including flights, hotels, cars, and itineraries
• Preparing and processing expense reports accurately and in a timely manner
• Providing occasional on-site support at fundraising events or investor meetings
• Handling other administrative tasks and special projects as needed

Qualifications

• 5-10 years of experience in an executive assistant role, ideally supporting a team
• Experience supporting executives in finance, professional services, or investor relations preferred
• Strong attention to detail and follow-through
• Proactive and comfortable managing up, chasing down scheduling, and solving problems independently
• Positive attitude and approach to work

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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