Executive Assistant

Hired by Matrix, Inc; New York (NY); On-site; USD 61,000 - 137,000; Full time

Job summary

A global financial institution seeks an Executive Assistant for administrative and executive support. The ideal candidate will handle high-level tasks including scheduling, report preparation, and maintaining confidentiality. Strong problem-solving abilities and experience in a fast-paced environment are essential for success.

Qualifications

• Minimum of 3 years as Executive or Administrative Assistant in Investment Banking.
• Experience in calendar management and general office procedures.
• Ability to interact with senior management professionally.

Responsibilities

• Provide high-level administrative support for executives.
• Handle information requests, preparing reports, and scheduling meetings.
• Adapt procedures and processes with minimal supervision.

Skills

Multi-tasking

Problem-solving

Interpersonal skills

Telephone etiquette

Confidentiality

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

1 week ago Be among the first 25 applicants

At-a-Glance:

Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

At-a-Glance:

Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:

Contract

Onsite

Required:

• Minimum of 3 years of experience in an Executive or Administrative Assistant rol within the Investment Banking division
• High school diploma or GED is required.
• Bachelor's degree preferred.
• Being able to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Effective interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.
  
  
  

Responsibilities:

• Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and team.
• Will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
• Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
• Need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
  
  
  

Get in Touch:

If you think you'd be a good match, submit your resume and reach out to Abhinav at [phone] to learn more.

#HbM6349

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

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