Executive Assistant (Floater) - Contract

Northbound Executive Search; New York (NY); On-site; USD 60,000 - 140,000; Full time

Job summary

A reputable financial services buy-side fund in NYC seeks an Executive Assistant (Floater) to support various departments. This role entails providing comprehensive administrative support, managing communications, and ensuring efficient office operations. Candidates should possess strong attention to detail and relevant experience in financial services, with a bachelor's degree preferred. This position offers a competitive salary with potential conversion to a permanent role.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Minimum of 2 years of relevant administrative experience.
• Advanced skills in Outlook, Word, and Excel.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide direct administrative support to MDs, VPs, and Associates.
• Manage scheduling, communications, and general office duties.
• Assist with special projects and process expense reports.

Skills

Attention to detail

Organizational skills

Multitasking

Professional communication

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SAP Concur

Job description

1 week ago Be among the first 25 applicants

Executive Assistant (Floater) – Private Equity NYC

Company Overview:

Our client, a reputable financial services buy-side fund located in the heart of NYC seeking skilled AA / EA personnel to directly support many departmental needs across the firm. This role is a contract-to-permanent hire.

Key Responsibilities:

• Provide direct administrative support to MDs, VPs, and Associates/Analyst teams including scheduling and calendar management.
• Use MS Outlook, Word, and Excel to manage communications, documents, and reports with accuracy.
• Act as a primary PoC for internal and external communications, maintaining a professional and courteous demeanor.
• Perform general office duties such as filing, data entry, and managing phone and email inquiries.
• Booking travel, and interacting with 3rd party vendors to accommodate travel needs.
• Assist with special projects and tasks, ensuring timely and accurate completion.
• Process expense reports utilizing SAP Concur.

Qualifications:

• Minimum of 2 years of strong, relevant experience in an administrative role within Financial Services or adjacent industry.
• Bachelor's Degree preferred.
• Advanced skills in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organizational abilities, and multitasking skills.
• Professional communication skills and a friendly, approachable demeanor.

Preferred Qualifications:

• Ability to handle confidential information discreetly and prioritize effectively.

Compensation:

• Competitive hourly pay rate, benefits during contract period. Strong base salary, bonus, benefits + perks upon conversion to FTE.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Finance

Referrals increase your chances of interviewing at Northbound Executive Search by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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