Executive Assistant - Investment Team

Solomon Page; New York (NY); On-site; USD 110,000 - 130,000; Full time

Job summary

A premier boutique private equity firm is seeking a Vice President of Administrative Services to provide essential support to their executive team. In this dynamic role, you'll schedule meetings, manage travel arrangements, and handle correspondence, all while thriving in a fast-paced environment. If you have a Bachelor's degree and a proactive attitude, this is a unique opportunity to join a collaborative team with a passion for excellence.

Qualifications

• Bachelor's degree or 2+ years of admin assistance experience required.
• Demonstrated poise, tact, and diplomacy necessary for sensitive situations.
• Ability to thrive in fast-paced environments.

Responsibilities

• Schedule and organize meetings, manage travel arrangements.
• Compose and edit strategic communications on behalf of executives.
• Manage expenses and ensure accuracy of information.

Skills

Attention to detail

Interpersonal skills

Proactive attitude

Education

Bachelor’s Degree

2+ years of administrative assistance experience

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

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Vice President, Administrative Services-Solomon Page

A Premier boutique private equity firm is seeking dynamic and motivated executive assistants to join their well-established firm. With a stellar reputation built over years, this firm offers a rewarding environment working alongside the industry's best. As an Executive Assistant, you'll provide indispensable support to our investment principals and executive team. This is a unique chance to be part of a tight-knit team with a passion for excellence.

• 110k-130K base with overtime and bonus
  
  
  

Responsibilities

• Schedule and organize meetings, conferences and off-sites including all related logistics/materials –pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Allocate and process expenses for executives, using the Concur expense management system
• Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
• Manage work priorities independently and respond to business outside of normal business hours as needed
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
  
  
  

Required Qualifications:

• Bachelor’s Degree or 2+ years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast-paced and rigorous work environment.
• Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Strong attention to detail when composing and proofing materials required
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Legal, and General Business

• Industries

  Banking, Venture Capital and Private Equity Principals, and Financial Services

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