Executive Assistant

Trandon Associates, Inc; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Trandon Associates, Inc in Manhattan is seeking an Executive Assistant to support the Managing Partner. You will manage a demanding calendar, screen calls, and coordinate priorities across multiple engagements.

The role requires 5–10 years of EA experience, strong MS Office and Outlook skills, exceptional organization, and a commitment to confidentiality. Flexible hours and meticulous attention to detail are essential.

Qualifications

• Bachelor's Degree highly preferred.
• 5-10 years of Executive Assistant and Personal Assistant experience.
• Proficient in Microsoft Office suite.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong interpersonal and written and verbal communication skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Must be able to work flexible hours.
• Commitment to confidentiality required.

Responsibilities

• Scheduling and heavy calendar management
• Taking, screening, and vetting all phone calls for CEO
• Enter CEO’s tasks into Outlook
• Run various personal errands as needed
• Draft slides, meeting notes and documents
• Manage contacts in Outlook
• Perform ad hoc projects
• Must have high regard for clients, employees, and family confidentiality
• Must be able to prioritize efficiently

Skills

Microsoft Office

Calendar management

Communication skills

Confidentiality

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Outlook

Job description

Job Description

Job Description

Large Manhattan law firm seeking an Executive Assistant for their Managing Partner.

Responsibilities

• Scheduling and heavy calendar management
• Taking, screening, and vetting all phone calls for CE
• Entering CEO’s tasks into Outloo
• Run various personal errands as needed
• Draft slides, meeting notes and documents
• Manage contacts in Outlook
• Perform ad hoc projects
• MUST have high regard for clients, employees, and family confidentiality
• MUST be able to prioritize efficiently

Requirements

• Bachelor's Degree highly preferred
• 5-10 years of Executive Assistant and Personal Assistant experience
• Proficient in Microsoft Office suite
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong interpersonal and written and verbal communication skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Must be able to work flexible hours
• Commitment to confidentiality required