Executive Assistant - Law Firm

Chris Baily; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Chris Baily in Manhattan is seeking an experienced Executive Assistant to support the Managing Partner. The role centers on heavy calendar management, call screening, and coordinating complex schedules.

You will draft meeting materials, manage Outlook contacts, handle confidential information, and adapt to fluctuating priorities with strong follow-up and communication skills.

Qualifications

• Bachelor's Degree highly preferred.
• 5–10 years of Executive Assistant and Personal Assistant experience.
• Proficient in Microsoft Office suite.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong interpersonal and written and verbal communication skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Must be able to work flexible hours.
• Commitment to confidentiality required.

Responsibilities

• Scheduling and heavy calendar management.
• Taking, screening, and vetting all phone calls for CE.
• Entering CEO’s tasks into Outlook.
• Run various personal errands as needed.
• Draft slides, meeting notes and documents.
• Manage contacts in Outlook.
• Perform ad hoc projects.
• MUST have high regard for clients, employees, and family confidentiality.
• MUST be able to prioritize efficiently.

Skills

Calendar management

Communication

Multitasking

Discretion/confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description Large Manhattan law firm seeking an Executive Assistant for their Managing Partner.

Responsibilities

• Scheduling and heavy calendar management
• Taking, screening, and vetting all phone calls for CE
• Entering CEO’s tasks into Outlook
• Run various personal errands as needed
• Draft slides, meeting notes and documents
• Manage contacts in Outlook
• Perform ad hoc projects
• MUST have high regard for clients, employees, and family confidentiality
• MUST be able to prioritize efficiently

Requirements

• Bachelor's Degree highly preferred
• 5-10 years of Executive Assistant and Personal Assistant experience
• Proficient in Microsoft Office suite
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong interpersonal and written and verbal communication skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Must be able to work flexible hours
• Commitment to confidentiality required