Executive Assistant

Atrium; Stamford (CT); On-site; USD 110,000 - 140,000; Full time

Job summary

Atrium is seeking an experienced Senior Executive Assistant to support a senior partner and oversee the day-to-day operations of a high-profile executive office. The role requires ownership of a complex calendar, gatekeeping for scheduling, and proactive coordination of information and requests across internal teams and external contacts.

The ideal candidate will lead a small administrative team, manage domestic and international travel, draft confidential communications, and ensure the

Qualifications

• Bachelor's degree required.
• 10+ years of administrative experience, including significant experience supporting a CEO, President, or other senior executive
• Previous experience managing or leading administrative staff
• Proven experience managing a complex, high-volume calendar with frequently changing priorities
• Strong written and verbal communication skills with the ability to draft polished correspondence on behalf of senior leadership
• Advanced proficiency in Microsoft Office, Outlook, Teams, Zoom, and other virtual meeting platforms
• Experience with Workday preferred
• Exceptional organizational skills and attention to detail
• Ability to prioritize effectively, exercise sound judgment, and make timely decisions
• Calm and composed under pressure with strong follow-through
• Demonstrated discretion when handling confidential and sensitive information
• Flexible and responsive to a demanding executive schedule, including occasional early mornings, evenings, and travel-related support
• Strong interpersonal skills and the ability to work effectively with senior executives, internal stakeholders, and external partners

Responsibilities

• Own and manage a complex executive calendar, including internal and external meetings, scheduling changes, conflicts, and competing priorities
• Serve as a gatekeeper and primary point of contact for scheduling requests and communications
• Proactively evaluate calendar priorities and make recommendations or adjustments as needed
• Prepare daily agendas, meeting reminders, briefing materials, and pre-read packages
• Ensure the executive has all necessary materials and information ahead of important meetings
• Track meeting requests, follow-ups, action items, and outstanding deliverables
• Manage the executive's inbox, including triaging emails, flagging priorities, and drafting responses
• Draft confidential correspondence and communications on behalf of the executive
• Coordinate complex domestic and international travel, itineraries, agendas, and logistics
• Prepare expense reports and manage related approvals
• Support additional senior leadership with calendar management and scheduling
• Handle ad-hoc projects and assignments from inception through completion, often under tight deadlines
• Partner closely with senior leadership and internal teams to ensure priorities and critical issues are communicated effectively
• Build and maintain strong relationships with internal stakeholders and external contacts
• Lead, train, mentor, and supervise administrative staff
• Establish administrative procedures, coverage plans, and best practices to ensure continuity of the executive office
• Maintain a high level of confidentiality and discretion when handling sensitive information

Skills

Executive support

Calendar management

Leadership

Communication

Discretion

Travel coordination

Project management

Microsoft Office

Outlook

Workday

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Teams

Zoom

Workday

Job description

The ideal candidate will serve as an executive assistant to a senior partner and oversee the day-to-day operations of a high-profile executive office. This individual will have ownership of a complex, frequently changing calendar, manage the flow of information and requests, and ensure the executive is fully prepared for meetings and commitments. The Senior Executive Assistant will also lead a small administrative team and provide additional scheduling and operational support to senior leadership. The role requires exceptional judgment, discretion, organization, and the ability to remain calm and decisive in a fast-paced environment.

Responsibilities

• Own and manage a complex executive calendar, including internal and external meetings, scheduling changes, conflicts, and competing priorities
• Serve as a gatekeeper and primary point of contact for scheduling requests and communications
• Proactively evaluate calendar priorities and make recommendations or adjustments as needed
• Prepare daily agendas, meeting reminders, briefing materials, and pre-read packages
• Ensure the executive has all necessary materials and information ahead of important meetings
• Track meeting requests, follow-ups, action items, and outstanding deliverables
• Manage the executive's inbox, including triaging emails, flagging priorities, and drafting responses
• Draft confidential correspondence and communications on behalf of the executive
• Coordinate complex domestic and international travel, itineraries, agendas, and logistics
• Prepare expense reports and manage related approvals
• Support additional senior leadership with calendar management and scheduling
• Handle ad-hoc projects and assignments from inception through completion, often under tight deadlines
• Partner closely with senior leadership and internal teams to ensure priorities and critical issues are communicated effectively
• Build and maintain strong relationships with internal stakeholders and external contacts
• Lead, train, mentor, and supervise administrative staff
• Establish administrative procedures, coverage plans, and best practices to ensure continuity of the executive office
• Maintain a high level of confidentiality and discretion when handling sensitive information

Qualifications

• Bachelor's degree required
• 10+ years of administrative experience, including significant experience supporting a CEO, President, or other senior executive
• Previous experience managing or leading administrative staff
• Proven experience managing a complex, high-volume calendar with frequently changing priorities
• Strong written and verbal communication skills with the ability to draft polished correspondence on behalf of senior leadership
• Advanced proficiency in Microsoft Office, Outlook, Teams, Zoom, and other virtual meeting platforms
• Experience with Workday preferred
• Exceptional organizational skills and attention to detail
• Ability to prioritize effectively, exercise sound judgment, and make timely decisions
• Calm and composed under pressure with strong follow-through
• Demonstrated discretion when handling confidential and sensitive information
• Flexible and responsive to a demanding executive schedule, including occasional early mornings, evenings, and travel-related support
• Strong interpersonal skills and the ability to work effectively with senior executives, internal stakeholders, and external partners