Executive Assistant

Cantor Fitzgerald Ireland Ltd; New York (NY); On-site; USD 150,000 - 175,000; Full time

Job summary

Cantor Fitzgerald L.P. is seeking an experienced Executive Assistant to provide comprehensive support to a senior C‑Suite Executive in New York, NY.

The role demands exceptional organization, discretion, and the ability to manage competing priorities in a fast‑paced financial services environment. Responsibilities include managing complex calendars, coordinating domestic and international travel, and preparing meeting materials, agendas, and briefing documents.

Qualifications

• 7+ years of EA experience supporting senior executives in fast-paced settings.
• Ability to manage complex calendars and executive priorities.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication; confidentiality essential.
• Proficiency with MS Office (Outlook, PowerPoint, Excel, Word, Teams).

Responsibilities

• Manage complex calendars, coordinate priorities, and align schedules for the C‑Suite executive.
• Coordinate domestic and international travel, itineraries, accommodations, and expenses.
• Prepare meeting materials, agendas, briefings, and follow-up items.
• Screen communications and manage correspondence with discretion.
• Organize meetings, offsites, and board-related events across global time zones.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

Job Title: Executive Assistant, Office of a C-Suite Executive

Location: New York, NY

Firm Overview:

Cantor Fitzgerald L.P., with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor Fitzgerald & Co. is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm's financial acumen and technology prowess, Cantor's portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures.

For over 79 years, Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long‑term value creation and solid relationship building.

Responsibilities:

We are seeking an experienced Executive Assistant to provide comprehensive support to a senior C‑Suite Executive. This highly visible role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast‑paced environment. The successful candidate will serve as a trusted partner to the executive, helping drive efficiency, coordination, and execution across a broad range of business activities.

Executive Support

• Manage complex and frequently changing calendars, ensuring priorities are appropriately balanced and coordinated.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
• Prepare meeting materials, agendas, presentations, briefing documents, and follow‑up items.
• Screen and prioritize incoming communications and correspondence.

Meeting & Event Coordination

• Organize and coordinate internal and external meetings, executive offsites, board‑related meetings, and special events.
• Schedule and manage conference calls, video conferences, and multi‑party meetings across global time zones.
• Take ownership of meeting logistics and ensure all participants are properly briefed and prepared.

Strategic & Administrative Support

• Track key initiatives, action items, and deliverables on behalf of the executive.
• Assist with preparing reports, presentations, and executive communications.
• Act as a liaison between the executive and internal stakeholders across business divisions and corporate functions.
• Support special projects and strategic initiatives as needed.

Relationship Management

• Build strong working relationships with senior leaders, clients, business partners, and external stakeholders.
• Exercise discretion and professionalism when handling confidential and sensitive information.
• Serve as a trusted point of contact for matters requiring executive attention.

Operational Excellence

• Continuously identify opportunities to improve processes, efficiency, and administrative workflows.
• Maintain organized records, files, and documentation.
• Manage expenses, invoices, approvals, and other administrative functions.

Qualifications:

• 7+ years of Executive Assistant experience supporting senior executives, preferably within financial services, investment banking, or a similarly fast‑paced environment.
• Demonstrated ability to manage complex calendars and executive priorities.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to exercise discretion and maintain confidentiality at all times.
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Proven ability to work independently while managing multiple priorities under tight deadlines.

Preferred:

• Experience supporting C‑Suite or senior executive leadership.
• Background within financial services, banking, investment management, or professional services.
• Experience coordinating international travel and global stakeholder meetings.
• Bachelor's degree preferred.
• Executive presence and professionalism
• Strong judgment and discretion
• Proactive problem‑solving
• Exceptional organization and prioritization skills
• Ability to anticipate needs and act independently
• Strong interpersonal and relationship management skills
• Adaptability in a fast‑paced environment
• High attention to detail and execution

Educational Qualifications:

• Bachelor's Degree preferred.

The expected base salary for this position ranges from $150,000 to $175,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for discretionary bonuses and other short- and long‑term incentive compensation.