Executive Assistant

Glocap; New York (NY); On-site; USD 115,000 - 130,000; Full time

Job summary

A leading private equity firm in New York is seeking a highly organized Executive Assistant to support their Investor Relations and Fundraising team. This key administrative role will involve managing senior calendars, coordinating complex meetings, and booking travel. Candidates must have at least 5 years of experience and a bachelor’s degree.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5+ years of experience in an executive assistant role.
• Experience supporting executives in finance or investor relations preferred.
• Ability to manage schedules across time zones.

Responsibilities

• Manage calendars and schedule meetings for a busy team.
• Coordinate travel arrangements for domestic and international trips.
• Prepare and process expense reports accurately.

Skills

Attention to detail

Proactive problem solving

Scheduling management

Education

Bachelor's Degree

Job description

This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $130,000.00/yr

Our client is seeking a highly organized, proactive Executive Assistant to support their Investor Relations and Fundraising team, which includes a Partner, Managing Director (Head of IR), Vice President, Associate, and Analyst. This is a key administrative role focused on managing calendars, coordinating meetings with current and prospective investors, booking global travel, and handling heavy expenses. It’s a fast-paced team with significant travel and scheduling demands, and we need someone who’s comfortable taking initiative and navigating across senior stakeholders with confidence.

COMPANY: Private Equity Firm

POSITION: Executive Assistant to Investor Relations and Fundraising Team

LOCATION: Midtown

HOURS: 9:00am to 5:00pm – in the office Monday-Thursday and WFH on Friday and the month of August.

SALARY: $115k-$130k base DOE plus bonus eligible and benefits

BACHELOR'S DEGREE REQUIRED: Highly Preferred

Responsibilities

• Heavy calendar and adept meeting management for a busy, travel-heavy team
• Proactive scheduling of investor, prospect, and other fundraising meetings across multiple time zones and geographies
• Coordinating large meetings and calls, often with multiple external parties
• Booking domestic and international travel, including flights, hotels, cars, and itineraries
• Preparing and processing expense reports accurately and in a timely manner via Concur
• Providing occasional on-site support at fundraising events or investor meetings
• Handling other administrative tasks and special projects as needed

Qualifications

• 5+ years of experience in an executive assistant role, ideally supporting a team
• Experience supporting executives in finance, professional services, or investor relations preferred
• Strong attention to detail and follow-through
• Proactive and comfortable managing up, chasing down scheduling, and solving problems independently

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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