Executive Assistant to Bestselling Author and Researcher

Bloom Talent; Los Angeles, San Francisco (CA, CA); Remote; USD 140,000 - 165,000; Full time

Job summary

A renowned researcher seeks a strategic Executive Assistant to manage their demanding schedule and support operational tasks. This remote role offers a competitive salary, emphasizing the need for exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Benefits

401k

Accrued PTO

Bonus & profit sharing

Qualifications

• 5+ years of experience supporting high-level executives.
• Proficient in communication, organization, and task prioritization.
• Ability to manage confidential information and adapt quickly.

Responsibilities

• Manage the CEO's calendar and scheduling requests.
• Monitor the CEO’s tasks and ongoing projects.
• Draft professional responses and manage communications.

Skills

Communication

Organizational skills

Emotional intelligence

Problem-solving

Interpersonal skills

Analytical thinking

Tools

Microsoft Office

Zoom

Egnyte

Job description

Bestselling author and renowned researcher is looking for a strategic Executive Assistant to serve as their right-hand. This is a unique opportunity to join a mission-driven team dedicated to unlocking personal transformation. In this role, you will:

1. Manage an exceptionally busy calendar, serve as the primary gatekeeper for scheduling requests, and handle email inboxes with discretion.
2. Track high-priority projects, support operational meetings, and conduct ad hoc research projects.
3. Bring exceptional organizational skills, high emotional intelligence, ownership, and solutions-oriented mindset while remaining calm under pressure.

This is a remote role, working PST hours. If located in the Los Angeles/Santa Barbara area, occasional meet-ups would be a plus. Compensation ranges from $140,000 to $165,000+ DOE, plus benefits, 401k, accrued PTO, and bonus & profit sharing.

Responsibilities:

1. Manage the CEO's dynamic calendar, oversee scheduling requests, communicate changes clearly, and coordinate with the Personal Assistant and Executive team.
2. Monitor the CEO’s task list and ongoing projects, ensuring deadlines and priorities are met.
3. Oversee the CEO’s email inbox with discretion, prioritize urgent messages, and ensure timely follow-ups. Draft responses maintaining professionalism and collaboration.
4. Act as a primary contact for communications, including emails, calls, and messages.
5. Support meetings by attending operational meetings with the CEO and capturing detailed notes.
6. Set reminders and manage timelines for key tasks and deliverables.
7. Maintain professional documentation such as bios, resumes, and credentials.
8. Organize, track, and file personal expenses.
9. Support the CEO with social media activity and engagement.
10. Assist with research, personal errands, dictation, and other administrative tasks.

Qualifications:

1. 5+ years of experience supporting high-level executives as an Executive Assistant.
2. Excellent verbal and written communication skills.
3. Discreet and trustworthy with confidential information.
4. Well-organized with superb time management and task prioritization skills.
5. Ability to work independently, take initiative, and handle multiple responsibilities.
6. Comfortable managing large volumes of tasks and shifting priorities in a fast-paced environment.
7. Energetic, proactive, and a team player with excellent interpersonal skills.
8. Calm, composed, and solutions-oriented under pressure.
9. Strong analytical thinking and relationship-building skills.
10. Highly motivated, detail-oriented, and results-driven.
11. Creative, resourceful, and adaptable in problem-solving.
12. Proficient in Microsoft Office and quick to adapt to platforms like Egnyte and Zoom.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.