Executive Assistant

Avalara; Durham (NC); Remote; USD 85,000 - 134,000; Full time

Job summary

Avalara seeks a capable Executive Assistant to support C-Suite Executives in a remote role. Key responsibilities involve calendar management, meeting coordination, and handling travel arrangements. Successful candidates will have extensive experience, event planning skills, and the ability to handle confidential information with professionalism.

Benefits

Health and wellness benefits

Paid time off

Professional development opportunities

Bonuses based on performance

Qualifications

• 5+ years of relevant professional experience with at least 2 years supporting senior-level executives.
• Experience balancing schedules for multiple leaders.
• Ability to manage very detailed projects.

Responsibilities

• Provide executive level support including complex calendar management.
• Secure and manage complex travel arrangements.
• Coordinate leadership meetings and manage incoming requests on behalf of Executives.

Skills

Event/Meeting Planning

Confidentiality

Composure

Tools

Microsoft 365

Job description

What You'll Do

Avalara is looking for an Executive Assistant to support two C-Suite Executives. You will have multiple creative/coordination/administrative responsibilities in a steadily-growing environment. You will report to the Manager of Executive Assistants. This is a remote position within the United States.

What Your Responsibilities Will Be

• You will provide executive level support including complex calendar management and scheduling needs
• You willcoordinate leadership meetings and events both on and offsite
• You will collaborate with the internal and external partners
• You will secure and manage complex travel arrangements, both domestic and international
• You will ensure best use of executive time and related management
• You will manage incoming requests on behalf of Executives
• You will manage internal and external executive events and meetings, including staff, all-hands, and off-site meetings
• You will manage administrative activities to help complete important deliverables, including reporting, PowerPoint presentations, etc.
• You will process and manage expense reporting and reconciliation
• You will provide support on special projects
  
  

What You’ll Need To Be Successful

• 5+ years of relevant professional experience, with at least 2 years providing direct support to senior-level executives
• You have event/meeting planning experience
• Experience building trust and working with confidential information.
• Expertise in Microsoft 365
• Experience wearing many hats in a positive, professional team environment
• Experience working with all levels of leadership
• Composure in all situations and can manage unforeseen circumstances
• Experience working with multiple very detailed projects
• Experience balancing schedules for multiple leaders
  
  

The base pay range(s) below are provided in compliance with state specific laws. Pay ranges may be different in other locations.

Colorado $85,800-$134,000 (annually)

Washington $85,800-$148,100 (annually)

California $85,800-$162,200(annually)

NYC $101,400-$162.200(annually)

The pay range above is the general base pay range for you in the state listed. The successful candidate's actual salary/wage may be based on multiple factors, such as geographic location, candidate experience and qualifications, and market and business considerations. This role is eligible for an annual bonus based on personal and company performance, depending on the terms of the applicable plan and your role

How We’ll Take Care Of You

Total Rewards

In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.

Health & Wellness

Benefits vary by location but generally include private medical, life, and disability insurance.

Inclusive culture and diversity

Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.

What You Need To Know About Avalara

We’re Avalara. We’re defining the relationship between tax and tech.

We’ve already built an industry-leading cloud compliance platform, processing nearly 40 billion customer API calls and over 5 million tax returns a year, and this year we became a billion-dollar business. Our growth is real, and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world.

We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. Ownership and achievement go hand in hand here. We instill passion in our people through the trust we place in them.

We’ve been different from day one. Join us, and your career will be too.

We’re An Equal Opportunity Employer

Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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