Executive Assistant

Immunovant; New York (NY); Hybrid; USD 125,000 - 150,000; Full time

Benefits offered by this job

Equity

Medical, Dental, Vision

401k

Unlimited PTO

Parental Leave

Job summary

Immunovant, Inc. seeks an Executive Assistant to support the CEO and Chief of Staff in a fast-paced, mission-driven environment in New York City. You will manage calendars, coordinate travel, prepare materials for Board meetings, and oversee confidential matters with discretion.

The role requires 5+ years supporting C-level executives, strong communication, and excellent organizational skills. Hybrid work with three days in NYC and two remote, with domestic travel ~10%.

Qualifications

• Minimum 5+ years of experience supporting C-Level Executives.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office, Adobe Acrobat, and DocuSign.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Manage an extremely active calendar for the CEO and CoS.
• Prepare travel plans and expense reports.
• Coordinate Board of Directors and ELT meeting materials.
• Schedule internal/external meetings and conference calls.
• Act as primary contact between executives, staff and external parties.
• Assist with research, presentations, and events; maintain trackers.
• Identify more efficient administrative processes and respond to queries promptly.
• Handle high-sensitivity and confidential matters with discretion.

Skills

C-Level support

Executive coordination

Multitasking

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

DocuSign

Job description

Organizational Overview

Immunovant, Inc. is a clinical-stage immunology company dedicated to enabling normal lives for people with autoimmune diseases. As trailblazer in anti-FcRn technology, the Company is developing innovative, targeted therapies to meet the complex and variable needs of people with autoimmune diseases.

The Role

Immunovant is seeking an Executive Assistant to be responsible for various duties and responsibilities in support of the Chief Executive Officer and the Chief of Staff. The Executive Assistant must be creative and enjoy working within a fast-paced, dynamic environment that is mission-driven, results-oriented and community-focused. The ideal individual will have the ability to exercise good judgement, with strong written and verbal communication, attention to detail, administrative, and organizational skills, and the ability to multi-task and effectively balance multiple priorities. The Executive Assistant will have a sense of urgency and the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and highly sensitive and confidential matters with professionalism and discretion.

Key Responsibilities

• Complete a broad variety of administrative and personal tasks for the CEO and CoS including: managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed business and personal travel plans, itineraries, and agendas; compiling documents for travel-related meetings; scheduling appointments; managing personal errands and providing assistance with personal matters as needed.
• Partner with the CEO and CoS on Board of Director and Executive Leadership Team meeting support includes maintaining agendas, scheduling presenters and collecting/proofreading/distributing materials ahead of meetings.
• Schedule internal/external meetings, organize conference calls and protect the schedule from unnecessary and conflicting demands by prioritizing requests and recommending alternative options.
• Act as the administrative contact between the executives and Board of Directors, employees and external parties in an effective, kind, and professional way.
• Assist in general research, company and department projects including but not limited to presentations, project trackers and virtual and in-person events as needed.
• Respond promptly to executive and team lead queries.
• Proactively identify and implement more efficient ways to provide administrative support.
• Ability to multi-task, be detail-oriented, accurate, and act with a sense of urgency when needed.

Requirements

• Minimum of 5+ years of experience supporting C-Level Executives.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and DocuSign.
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to exercise discretion and confidentiality.
• Exceptional interpersonal skills.
• Friendly and professional demeanor

Work Environment

• The successful candidate will be expected to work from the NYC office located at 1 Pennsylvania Plaza three days per week and work remotely 2 days per week.
• Dynamic, interactive, fast-paced, and entrepreneurial environment.
• Domestic or international travel are required (~10%).

Salary range for posting: $125,000 USD - $150,000 USD

Compensation is based on a number of factors, including market location, and may vary depending on job-related knowledge, skills, and experience. Equity and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, dental, vision, 401k, and other benefits, including unlimited paid time off and parental leave.