Executive Assistant

Imprivata; Waltham (MA); Hybrid; USD 103,000 - 113,000; Full time

Job summary

Imprivata is seeking an Executive Assistant to support the Chief Executive Officer and other executive leaders. This role requires excellent communication and organizational skills, with the ability to handle multiple priorities in a fast-paced hybrid work environment based in Waltham, MA.

The ideal candidate will have at least 5 years of relevant experience, strong MS Office skills, and a proactive approach to problem-solving. The compensation ranges from $103,000 to $113,000, based on qualifications and experience.

Qualifications

• 5+ years of professional administration and coordination experience.
• Proven experience supporting senior leadership.
• Strong analytical skills to resolve administrative issues.

Responsibilities

• Manage calendar and scheduling for the CEO.
• Coordinate travel arrangements and meetings.
• Prepare presentations and communication for meetings.

Skills

Excellent communication skills

MS Office skills (Outlook, Word, Excel, PowerPoint)

Time management

Attention to detail

Problem-solving

Education

Associate’s Degree in Business or a related field

Job description

Ready to join a team that's all in? At Imprivata, we deliver unified access and security management programs that eliminate friction, empowering healthcare and mission‑critical organizations to work smarter, faster, and more securely.

We believe work can be more than a job or task—it’s a collective spirit; the type that emboldens creativity, embraces challenge, and fosters excitement. We are constantly raising the bar on what’s possible, owning the outcomes of our triumphs and trials, staying nimble amid change, and cultivating an environment where we win together. Here, your ideas matter, your differences are celebrated, and your work drives real results—for your career, your teammates, and our customers.

When you join Imprivata, you embark on a shared journey of ambition and growth. We’re committed to building an inclusive workplace where everyone feels valued and supported. If you’re looking for a place to match your passion with purpose, and where every day you can make an impact, you’ll find it here.

Executive Assistant

Job Summary

The Executive Assistant will primarily support our Chief Executive Officer while also assisting other members of the executive team as needed. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment. The Executive Assistant reports directly to the Chief People Officer and is expected to work in a hybrid capacity, with four days per week on site in our headquarters in Waltham, MA. The ideal candidate is resourceful, detail‑oriented, and capable of maintaining confidentiality while ensuring smooth day‑to‑day operations for the leadership team.

Duties and Responsibilities

• Calendar management and scheduling for the CEO and other executive leaders as requested.
• Keep the executive team well informed of upcoming commitments and responsibilities and follow up as appropriate.
• Coordinate travel arrangements and make adjustments thoroughly as plans change.
• Complete expense reporting accurately and timely within the established guidelines.
• Coordinate department/team meetings and food/catering orders to support meetings as needed.
• Prepare presentations, answer inquiries via phone/email, and be the first point of contact for in‑person visitors for meetings with established leaders.
• Monitor and maintain record keeping as appropriate, including highly sensitive and confidential information, distributing established reports as needed.
• Plan and organize logistics and administrative requirements of seminars, conferences, meetings, and special events, and communicate agendas to necessary leaders and attendees.
• Participate in or manage ad hoc projects as needed and assigned.
• Other duties as assigned and required.

Required Qualifications

• Associate’s Degree in Business or a closely related field.
• 5+ years of professional administration and coordination experience in relatable roles.
• Proven experience supporting at the senior leadership level.
• Excellent MS Office skills—Outlook, Word, Excel, and PowerPoint.
• Proven ability to work proactively and with a sound sense of urgency, consistently taking initiative to solve problems and drive results.
• Analytical skills to resolve administrative issues or roadblocks to successful completion of tasks.
• Must be well‑organized and have solid attention to detail.
• Time management skills with the ability to prioritize and multi‑task.
• Ability to communicate effectively both verbally and in writing, in a manner that is tactful, firm, and professional, and representative of a senior company leader.
• Self‑motivated and adaptable to change and ambiguity.
• Ability to work autonomously and take ownership of work performed.

This position offers a total compensation range of $103,000.00 to $113,000.00 (inclusive of base salary and variable compensation, such as bonuses and incentives). Additional information about Imprivata’s benefit offerings can be found here. This range represents the high and low end of Imprivata’s compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors such as a candidate’s location, skills, experience, and qualifications.

At Imprivata, we have a top‑notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications we’ve described above, we want to hear from you!

Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.