Executive Assistant

Vaco by Highspring; New Haven (CT); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid on-site schedule

40 hours per week

Job summary

Vaco by Highspring seeks an Executive Assistant to support the Chief Scientific Officer and Chief Commercial Officer in a fast-paced biotech environment.

The role focuses on calendar management, travel, briefing materials, and cross-functional coordination across research and commercial teams. Candidates should have proven C-Suite experience and strong organizational skills, with a preference for biotech/pharma background and global experience.

Qualifications

• Proven C-Suite Executive Assistant experience
• Biotech, pharmaceutical, or research experience strongly preferred
• Experience supporting multiple executives and broader teams
• Strong judgment, organization, communication, and follow-through
• Proactive, adaptable, and comfortable managing competing priorities
• Global experience strongly preferred
• Microsoft Office proficiency is required

Responsibilities

• Manage complex calendars, travel, meetings, and executive communications
• Prepare briefing materials, presentations, and meeting support
• Coordinate cross-functional research and commercial projects
• Track projects, action items, contracts, vendors, and deliverables
• Partner with Legal, Compliance, Procurement, and Finance
• Handle confidential information and sensitive projects
• Serve as a central point of contact across internal and external teams

Skills

Executive support

Calendar management

Communication

Prioritization

Global experience

Tools

Microsoft Office

Job description

Biotechnology company is seeking a highly proactive Executive Assistant to support the Chief Scientific Officer and Chief Commercial Officer in a fast-paced environment.

Responsibilities:

• Manage complex calendars, travel, meetings, and executive communications
• Prepare briefing materials, presentations, and meeting support
• Coordinate cross-functional research and commercial projects
• Track projects, action items, contracts, vendors, and deliverables
• Partner with Legal, Compliance, Procurement, and Finance
• Handle confidential information and sensitive projects
• Serve as a central point of contact across internal and external teams

Requirements:

• Biotech, pharmaceutical, or research experience strongly preferred
• Experience supporting multiple executives and broader teams
• Strong judgment, organization, communication, and follow-through
• Proactive, adaptable, and comfortable managing competing priorities
• Global experience strongly preferred
• Concur, Coupa, or Agiloft experience is a plus

Hybrid | 3 Days Onsite
40 hrs/week

Executive Assistant - C-Suite Support:

Biotechnology company is seeking a highly proactive Executive Assistant to support the Chief Scientific Officer and Chief Commercial Officer in a fast-paced environment.

Responsibilities:

• Manage complex calendars, travel, meetings, and executive communications
• Prepare briefing materials, presentations, and meeting support
• Coordinate cross-functional research and commercial projects
• Track projects, action items, contracts, vendors, and deliverables
• Partner with Legal, Compliance, Procurement, and Finance
• Handle confidential information and sensitive projects
• Serve as a central point of contact across internal and external teams

Requirements:

• Proven C-Suite Executive Assistant experience
• Biotech, pharmaceutical, or research experience strongly preferred
• Experience supporting multiple executives and broader teams
• Strong judgment, organization, communication, and follow-through
• Proactive, adaptable, and comfortable managing competing priorities
• Global experience strongly preferred
• Microsoft Office proficiency
• Concur, Coupa, or Agiloft experience is a plus

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).