Executive Assistant

House of SpeakEasy; New York (NY); On-site; USD 47,250 - 57,750; Full time

Benefits offered by this job

Health insurance

Paid time off

401K savings plan

Job summary

A cultural organization in New York City seeks an Executive Assistant to provide vital administrative support. This role involves managing communications, scheduling, and logistics while ensuring smooth operations. Ideal candidates will have 2+ years of experience supporting senior teams, proficiency in productivity tools, and a passion for literature and educational equity. Compensation starts at $52,500 with benefits that include health insurance and a 401K plan.

Qualifications

• 2+ years supporting senior leadership or executive teams.
• Experience in nonprofit, arts, publishing, or education sectors preferred.

Responsibilities

• Provide administrative support and manage calendars.
• Coordinate meetings, travel, and logistics.
• Anticipate needs and resolve scheduling conflicts.
• Draft, edit, and proofread communications.
• Represent House of SpeakEasy with professionalism.

Skills

High emotional intelligence

Impeccable discretion

Proficiency with Google Workspace

Proficiency with Microsoft Office

Proficiency with Zoom

Superb organizational skills

Time-management skills

Job description

House of SpeakEasy is seeking a resourceful, discreet, and mission‑aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work—on stage, in schools, and on the road.

The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast‑moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose‑led environment and bring a calm, proactive, and creative mindset to each task, big or small.

We are looking for someone with demonstrated experience as a team player.

Key Responsibilities

• Administrative support
• Schedule people, programs, and calendars
• Coordinate meetings, travel, and logistics
• Organize and prioritize emails, phone calls, and other correspondence
• Anticipate needs and resolve scheduling conflicts
• Plan for success, own failures
• Communication
• Liaise between the Executive Director, staff, and external partners
• Draft, edit, and proofread communications, presentations, and reports
• Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission
• Document management
• Maintain organized records and systems across platforms
• Support grant and donor communications with timely document prep and coordination
• Event and project coordination
• Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events
• Coordinate retreats, leadership meetings, and partner engagements
• Track progress and ensure accountability within internal and external projects
• Strategic assistance
• Conduct research, synthesize findings, and prepare teams for meetings
• Provide ad‑hoc support across programming, development, and storytelling initiatives

The Ideal Candidate Will Have

Skills

• High emotional intelligence and impeccable discretion
• Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools
• Superb organizational and time‑management skills

Culture

• A can‑do attitude and a collaborative spirit
• Attention to detail with a love of systems
• Ability to remain calm and responsive amid shifting priorities
• Genuine interest in literature, storytelling, and educational equity

Experience

• 2+ years supporting senior leadership or executive teams
• Comfort managing multiple stakeholders and sensitive communications
• Experience in nonprofit, arts, publishing, or education sectors preferred
• Location: NYC, Gramercy
• Schedule: Full time, on‑site (40 hours/week, plus occasional evening and weekend events)
• Type: Contract
• Compensation: $52,500
• Apply: Send resume, cover letter, and relevant links to [e-mail]

We offer health insurance, paid time off, and participation in a 401K savings plan.

Applications reviewed on a rolling basis.