Executive Assistant

Public School Development Solutions, LLC; Florida; Sur place; USD 47 000 - 57 000; Plein temps

Avantages offerts par ce poste

Health & Dental Insurance

PTO - Paid Time Off

Résumé du poste

Public School Development Solutions, LLC is seeking an exceptionally organized Executive Assistant to provide high-level administrative and operational support to executive leadership in an on-site Florida setting. You will manage calendars, draft key memos, prepare briefing materials, and coordinate travel while maintaining strict confidentiality and professionalism.

You will excel at advanced Outlook scheduling, PowerPoint presentations, Excel data tracking, and Word documentation,

Qualifications

• 3–5+ years of experience supporting senior executives in fast-paced environments.
• Advanced proficiency with Microsoft Office and virtual collaboration tools.
• Strong written and verbal communication with polished professional etiquette.
• Bachelor’s or Associate degree in a related field preferred.

Responsabilités

• Manage executive calendars, scheduling, and prep materials for meetings.
• Draft, format, and proofread high-stakes correspondence and memos.
• Organize data, logs, and reports in Excel with clear summaries.
• Create brand-aligned PowerPoint decks for leadership meetings and reviews.
• Coordinate on-site and virtual meetings, take minutes, track actions.
• Handle travel arrangements and compile detailed itineraries.
• Oversee expense reporting and digital filing via SharePoint/OneDrive.
• Maintain confidentiality and exercise discretion on sensitive matters.

Connaissances

Time management

Communication

Discretion

Problem solving

Formation

Associate or Bachelor’s degree in Business Administration or Communications

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

OneDrive

SharePoint

Description du poste

Position Overview

We are seeking an exceptionally organized, proactive, and detail-oriented Executive Assistant to provide high-level, comprehensive administrative and operational support to executive leadership. In this role, you will act as a key on-site partner, managing executive workflow, communications, scheduling, and critical documentation.

The ideal candidate possesses advanced mastery of the Microsoft Office Suite, excelling at complex calendar management in Outlook, executive presentation design in PowerPoint, data organization and tracking in Excel, and professional correspondence in Word. This role requires sound judgment, discretion, strong emotional intelligence, and the ability to anticipate operational needs in a fast-paced environment.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and protect executive calendars via Microsoft Outlook; resolve scheduling conflicts proactively and ensure leadership is fully briefed and prepared with relevant agendas and materials prior to all meetings.
• Executive Correspondence & Documentation: Draft, format, proofread, and finalize high-stakes correspondence, executive memos, agendas, and formal reports using Microsoft Word.
• Data Organization & Reporting: Build and maintain operational logs, rosters, and administrative tracking sheets in Microsoft Excel; utilize formulas, data filtering, and formatting to present clean, actionable summaries.
• Presentations & Briefings: Design polished, brand-aligned presentations and slide decks in Microsoft PowerPoint for leadership meetings, board presentations, and external stakeholder reviews.
• Meeting & Event Logistics: Organize and facilitate on-site and virtual meetings, including room reservations, technology setups (Microsoft Teams), taking minutes, and tracking action items to completion.
• Travel Coordination: Book end-to-end travel arrangements (flights, lodging, ground transportation) and compile detailed itineraries.
• Operational & Administrative Support: Manage expense reporting, review incoming correspondence, maintain digital filing systems (SharePoint/OneDrive), and execute special administrative projects as assigned.
• Confidentiality & Gatekeeping: Exercise strict discretion regarding personnel matters, strategic initiatives, executive communications, and confidential operational data.

Qualifications & Experience

Experience: 3–5+ years of proven experience supporting senior executives in a fast-paced corporate, educational, non-profit, or related professional setting.

Technical Mastery (Microsoft Office Suite)

• Outlook: Advanced calendar scheduling, inbox prioritization, contacts management, and rule creation.
• Word: Advanced formatting, templates, mail merges, table design, and document styling.
• Excel: Intermediate-to-advanced proficiency (sorting, filtering, conditional formatting, basic/intermediate formulas such as VLOOKUP/XLOOKUP, SUMIFS, and clean layout structuring).
• PowerPoint: Proven ability to create clean, visually engaging slide decks and visual assets from raw concepts or outlines.
• Collaboration Tools: Proficient with Microsoft Teams, OneDrive, SharePoint, and remote conferencing platforms.
• Communication Skills: Exceptional verbal and written communication skills with impeccable grammar, syntax, and business etiquette.
• Organizational Acumen: Superior time-management skills with the ability to manage competing priorities without compromising accuracy or deadlines.
• Education: Associate or Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent professional executive support experience accepted.

Professional Growth

Opportunities for ongoing professional development and skills advancement.

Compensation & Benefits Package

This is a full-time, salaried exempt position with compensation scaling upward based on qualifications, technical depth, and proven executive support experience:

• Base Salary: Starting at $52,000/year, with upward flexibility commensurate with experience and advanced technical capabilities.
• Health & Dental: Medical and dental insurance coverage.
• Paid Time Off (PTO): Accrued vacation, sick leave, and paid organizational holidays.