Executive Assistant

Fives DyAG Corp.; New York (NY); On-site; USD 34,000 - 69,000; Full time

Job summary

Fives DyAG Corp. in New York is seeking an Executive Assistant to provide high-level administrative support in a fast-paced, confidential environment. The role requires coordinating calendars, preparing reports, and interfacing with senior management.

The ideal candidate has 3+ years in an executive/administrative role, strong MS Word/Excel/PowerPoint skills, and a professional demeanor suitable for a matrixed organization. This is a contract, onsite position in the New York area.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required; Bachelor's degree preferred.
• Being able to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Effective interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.

Responsibilities

• Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team.
• Will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
• Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
• Need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Skills

Executive/Administrative Assistant exp

Multitasking

Calendar management

Team player

Problem-solving

Interpersonal skills

Telephone etiquette

Confidentiality

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At-a-Glance:

Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:

• Contract
• Onsite

Required

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor's degree preferred
• Being able to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations and proven experience interacting with senior management

Responsibilities:

• Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team.
• Will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
• Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
• Need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.