Executive Assistant

Hired by Matrix, Inc.; Georgia; On-site; USD 45,000 - 65,000; Full time

Job summary

Matrix, Inc. is seeking an Executive Assistant to support a senior executive in a fast-paced, global financial services environment. The role is onsite and contract-based, requiring strong calendar management and MS Office proficiency.

You will interact with senior leadership, coordinate travel, and prepare reports while maintaining confidentiality and professionalism. The ideal candidate has at least 3 years of experience as an executive or administrative assistant, excellent interpersonal

Qualifications

• Minimum 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED required.
• Experience in calendar management.
• Strong Microsoft Office skills (Word, Excel, PowerPoint).
• Effective interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations.
• Proven experience interacting with senior management.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Perform administrative functions requiring confidentiality, initiative, and sound decision-making for the executive and their team.
• Provide high-level administrative support including research, reports, and handling information requests; prepare correspondence, receive visitors, arrange conference calls, travel, and scheduling meetings.
• Interact with staff at all levels in a fast-paced environment with professionalism.
• Develop relationships in a matrixed organization and handle tasks with minimal supervision.
• Adapt procedures and processes to align with department goals.

Skills

Calendar management

MS Office

Interpersonal skills

Telephone etiquette

Confidentiality

Senior management

Multi-tasking

Fast-paced environment

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Job Description

At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:

• Contract
• Onsite

Required:

• Minimum 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED
• Experience in calendar management
• Strong Microsoft Office skills (Word, Excel, PowerPoint)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations
• Proven experience interacting with senior management
• Ability to multi-task in a fast-paced environment
• Local and able to work onsite 5 days per week (9 AM - 6 PM)

Preferences:

• Bachelor's degree
• Experience in financial services or a large corporate environment
• Demonstrated employment stability and a record of successfully completing prior assignments

Responsibilities:

• Perform an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive and their team
• Provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings
• Interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
• Develop relationships in a highly matrixed organization and handle administrative and executive support-related tasks with minimal supervision
• Adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals