Executive Assistant

Vertisystem; San Francisco (CA); On-site; USD 60,000 - 80,000; Part time

Job summary

Vertisystem in San Francisco is seeking an Executive Assistant for a 5-month engagement. The role involves managing schedules for senior executives, travel arrangements, and client reporting. Ideal candidates will have experience in Microsoft Office, particularly in PowerPoint and Excel, along with strong communication skills.

Applicants should hold a Bachelor’s degree and preferably have experience in a financial institution. The position demands excellent time management and attention to detail, with the ability to handle multiple tasks simultaneously.

Qualifications

• Experience working with Microsoft Office suite, particularly PowerPoint and Excel.
• Strong written and oral communication skills.
• Excellent time management and ability to work independently.
• Attention to detail and resourcefulness.
• Experience at a financial institution preferred.

Responsibilities

• Become the go-to person for five senior level executives.
• Manage phones and organize details of meetings and events.
• Handle international and domestic travel arrangements.
• Update presentation materials and send client reports.
• Perform various ad hoc projects and requests.

Skills

Microsoft Office Suite

PowerPoint expertise

Excel expertise

Time management

Written and oral communication skills

Education

Bachelor’s degree

Tools

Concur

Job description

Job Title: Executive Assistant

Duration: 5 Months

Job Description

Key job functions:

• Become the go‑to person for five senior level executives
• Phone management
• Calendar: Organize details of internal and external meetings, special events, conference calls, and conferences. This includes reserving rooms; placing catering orders; creating client‑related agendas; creating and printing, mailing, or emailing presentation materials associated with meetings.
• Travel & Expense: heavy international and domestic travel, including securing appropriate visas; submitting and reconciling all expenses, check requests
• Client reporting: update presentation materials and excel spreadsheets, send reports to clients as needed.
• Ad hoc projects and requests, sometimes of a personal nature, will form a large part of the responsibilities associated with this role. A willingness to be flexible and juggle multiple deadlines simultaneously is important.

Skills:

• Experience working with Microsoft Office suite is required, with particular expertise in PowerPoint and Excel. Concur also required.
• Strong written and oral communication skills.
• Time management skills, ability to work independently.
• Attention to detail.
• Bachelor’s degree preferred.
• Resourcefulness and ability to solve problems creatively is extremely important.
• Experience at a financial institution and familiarity with financial markets is preferred.