Executive Assistant

Meet Life Sciences; New Haven (CT); Hybrid; USD 85,000 - 125,000; Full time

Job summary

Meet Life Sciences in New Haven, CT, is seeking an proactive Executive Assistant to directly support the CSO and CCO in a fast-paced environment. The role extends beyond traditional admin work, requiring anticipation of needs, calendar management, travel planning, and cross-functional coordination.

You will prepare briefing materials, support scientific presentations and investor relations, coordinate cross‑functional projects, and manage confidential information while partnering with Legal,

Qualifications

• Proven C-Suite EA experience supporting multiple executives
• Biotech, pharmaceutical, or life sciences background preferred
• Experience supporting global teams
• Strong project coordination and organizational skills
• Ability to anticipate needs and work independently
• Experience supporting onsite and remote executives
• Proficiency in Microsoft Office; knowledge of Concur, Coupa, Agiloft preferred

Responsibilities

• Manage complex calendars, travel, meetings, and executive communications
• Support CSO and CCO while coordinating with leadership teams
• Prepare briefing materials and support scientific presentations, research summaries, external communications, and investor relations activities
• Coordinate projects, milestones, deliverables, and follow-ups across Research and Commercial teams
• Partner with Legal, Procurement, Finance, vendors, and external stakeholders
• Support SOWs, contracts, vendor onboarding, and contract tracking
• Maintain confidentiality while managing sensitive executive and business information

Skills

C-Suite EA experience

Biotech/Life sciences

Global teams

Project coordination

Independent work

Onsite/Remote support

Calm under pressure

Tools

Microsoft Office

Concur

Coupa

Agiloft

Job description

Occasional OT – up to 5 hours/week based on business needs

We’re looking for a highly proactive and intuitive Executive Assistant to provide direct support to a Chief Scientific Officer (CSO) and Chief Commercial Officer (CCO) within a fast-paced organization.

This role goes beyond traditional administrative support. We’re looking for someone who can anticipate needs, manage competing priorities, coordinate projects, and work confidently with senior executives and cross-functional teams.

What You’ll Do

• Manage complex calendars, travel, meetings, and executive communications
• Support the CSO and CCO while coordinating with their broader leadership teams
• Prepare briefing materials and support scientific presentations, research summaries, external communications, and investor relations activities
• Coordinate projects, milestones, deliverables, and follow-ups across Research and Commercial teams
• Partner with Legal, Procurement, Finance, vendors, and external stakeholders
• Support SOWs, contracts, vendor onboarding, and contract tracking
• Maintain confidentiality while managing sensitive executive and business information

What We’re Looking For

• Proven C-Suite Executive Assistant experience supporting multiple executives and their teams
• Biotech, pharmaceutical, research, or life sciences experience strongly preferred
• Experience supporting global teams preferred
• Strong project coordination and organizational skills
• Ability to anticipate executive needs and work independently without constant direction
• Experience supporting executives in both onsite and remote environments
• Proficiency with Microsoft Office and ideally Concur, Coupa, and Agiloft
• Calm, resilient, adaptable, and highly effective in a fast-changing environment

The ideal candidate is a natural “box-checker” who follows through, closes loops, and makes sure nothing falls through the cracks.