Administrative Assistant

Buckingham Search; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading enterprise SaaS company is seeking an experienced Executive Assistant to support the Chief People Officer. This role involves managing complex calendars, streamlining administrative processes, and aiding in strategic initiatives. The ideal candidate should have over 5 years of experience in a fast-paced environment and possess excellent communication and organizational skills. This is a great opportunity to work closely with executive leadership in a dynamic and innovative organization.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives.
• 5+ years of experience in a fast-paced, high-growth environment.
• Calm under pressure with the ability to think quickly and adapt.

Responsibilities

• Develop and maintain a seamless execution cadence.
• Manage complex calendars with precision.
• Anticipate challenges and proactively resolve issues.
• Prepare internal correspondence and materials to drive success.

Skills

Highly organized

Proactive

Detail-oriented

Excellent written communication skills

Excellent verbal communication skills

Strong interpersonal skills

Calm under pressure

Adaptability

Ownership mentality

Growth-oriented mindset

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Overview

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world’s largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions.

With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence.

The Opportunity

We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows.

Key Responsibilities

Administrative Support

• Develop and maintain a rigorous, seamless, and repeatable execution cadence
• Manage complex business (and occasional personal) calendars with precision
• Anticipate challenges and proactively resolve issues before they arise
• Structure and organize daily workflows to align with strategic priorities
• Monitor, triage, and respond to email correspondence
• Serve as a thought partner in select meetings and manage follow-up actions
• Prepare internal correspondence, reporting, and materials to drive team success
• Interface with senior executives, investors, partners, and customers

Operational & Strategic Support

• Assist with reporting and operational metrics to support leadership decision-making
• Partner with executive operations leadership to create scalable operational frameworks
• Work cross-functionally to improve processes and operational efficiency
• Co-manage high-priority projects critical to organizational success
• Support team growth and create leverage across the broader organization

Desired Skills & Qualifications

• 5+ years of Executive Assistant experience supporting senior executives
• 5+ years of experience in a fast-paced, high-growth environment
• Highly organized, proactive, and detail-oriented
• Strong ownership mentality and pride in work product
• Calm under pressure with the ability to think quickly and adapt
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
• Growth-oriented mindset with a desire to contribute beyond core responsibilities
• Strong interpersonal skills with the ability to work across personalities, cultures, and work styles
• Passion for fostering a collaborative, high-performing team culture