Executive Assistant

Fitt Talent Partners; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Fitt Talent Partners is seeking a highly organized Executive Assistant to support senior leadership for a prominent client in the active lifestyle sector in San Francisco, California. The ideal candidate will have over 5 years of executive support experience, exceptional attention to detail, and strong communication skills.

Key responsibilities include managing complex calendars, coordinating communications, and preparing various materials. Proficiency in Microsoft Office and an ability to leverage AI tools for enhanced productivity are essential.

Qualifications

• 5+ years of executive support experience supporting senior-level leaders.
• Ability to operate effectively in a fast-moving, high-growth organization.
• Exceptional organizational and time-management skills.

Responsibilities

• Manage complex calendars, scheduling, travel coordination, and meeting logistics.
• Coordinate internal and external communications on behalf of executive leadership.
• Prepare presentations, reports, agendas, and meeting materials.

Skills

Executive support experience

Organizational skills

Written and verbal communication

Professionalism and discretion

Proficiency with Microsoft Office

Knowledge of AI tools

Tools

Microsoft Office

Google Workspace

Scheduling tools

Job description

Fitt Talent Partners is a specialized recruitment firm working with top health and wellness companies.

We’re filling this role for a client, a premier West Coast active lifestyle company, that blends resort-style amenities, family programming, and community into a single shared membership where members can do it all.

About the Role

Seeking a highly organized, proactive, and polished Executive Assistant to support senior leadership, specifically our Chief People and Experience Officer and Chief Financial Officer (CFO) in a fast-paced and highly collaborative environment.

This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with professionalism and discretion. The Executive Assistant will serve as a trusted partner to executives, helping drive efficiency, organization, communication, and execution across daily operations and

Responsibilities

• Manage complex calendars, scheduling, travel coordination, and meeting logistics.
• Coordinate internal and external communications on behalf of executive leadership.
• Prepare presentations, reports, agendas, and meeting materials.
• Support cross-functional projects and help manage follow-up on key initiatives.
• Organize team events, leadership meetings, and executive offsites.
• Maintain confidentiality and professionalism while handling sensitive information.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively solve problems in a dynamic environment.

What We’re Looking For

• 5+ years of executive support experience supporting senior-level leaders.
• Ability to operate effectively in a fast-moving, high-growth organization.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High degree of professionalism, discretion, and attention to detail.
• Advanced proficiency with Microsoft Office, Google Workspace, and scheduling tools.
• Demonstrates proficiency in leveraging AI tools and technologies to streamline workflows, enhance productivity, support executive decision-making, and improve operational efficiency.