Executive Assistant

Belmont University; Nashville (TN); On-site; USD 52,000 - 65,000; Full time

Job summary

Belmont University in Nashville is seeking an Executive Assistant to support the Office of the Executive Vice President for Global Strategy and Programs. The EA will manage the EVP's schedule, coordinate calendar-related activities, and assist with administration of strategic initiatives and transformation projects.

Ideal candidates bring strong multitasking, excellent organization, proactive problem-solving, discretion, and professional communication in a dynamic, fast-paced executive

Qualifications

• A bachelor's degree, or applicable work experience, is required.
• 1-3 years of relevant office experience is required; 4-6 years preferred.
• Experience in a fast-paced environment and ability to handle high-pressure situations.
• Ability to thrive in a hard-working environment and diverse community.
• Ability to manage multiple projects concurrently.
• Proficiency in Microsoft Office products.

Responsibilities

• Manage and coordinate the EVP's schedule and calendar, prioritizing appointments and meetings.
• Assist in administrative aspects, coordination and budget oversight of strategic initiatives.
• Organize and provide support for meetings, including logistics and minutes.
• Act as a key point of contact between executives and other offices and external entities.
• Perform general administrative tasks such as handling calls, greeting visitors, and managing office supplies.

Skills

Leadership

Multitasking

Communication

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

We are now accepting applications for a qualified Executive Assistant at Belmont University.

Employment Type

Staff

Exempt (Staff)

Full-Time

Internal Job Category

Exempt (Staff)

Department

EVP Global Strategy & Programs

Hours

37.5

Primary Duties and Responsibilities

The Executive Assistant (EA) is integral to the effective work of the offices of the Executive Vice President for Global Strategy and Programs (EVP). Central to this position is the adept handling of scheduling and calendar management for the EVP. The EA will also provide robust support in the administration of strategic initiatives and transformation projects. The ideal candidate will have a talent for multitasking, exceptional organizational skills, and a proactive approach to problem-solving. This role demands a high level of discretion, effective communication skills, and the ability to navigate a dynamic, fast-paced executive environment.

Duties/Responsibilities

• Manage and coordinate the schedule and calendar for the Executive Vice President for Global Strategy & Programs. This includes helping prioritize appointments and meetings, and ensuring efficient time management.
• Assist in the administrative aspects, coordination and budget oversight of initiatives underway in Belmont Global (Global Honors, Global Health Innovation, Global Missions, Global Engagement, Study Abroad, Belmont USA, International Student and Scholar Services, Global Partnership & Initiatives). This includes preparation of documents, communications, and coordination of related activities.
• Organize, prepare, and provide support for meetings. Responsibilities include arranging logistics (booking rooms, catering, etc.), preparing agendas, taking and distributing minutes when needed, and ensuring effective follow-up.
• Serve as a key point of contact between the executives and other offices or individuals. This involves facilitating communication, managing inquiries, and ensuring seamless interaction across various departments and external entities.
• Performe general administrative tasks such as handling telephone communications, greeting and directing visitors, and managing office supplies.
• The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

Qualifications

• A bachelor's degree, or applicable work experience, is required.
• A minimum of 1 -3 years of relevant office experience is required. A minimum of 4 - 6 years of relevant office experience is preferred.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations.
• An ability to thrive in an environment of hard work.
• An ability to work effectively with a wide range of constituencies in a diverse community.
• An ability to manage multiple projects at one time.
• Proficiency in all Microsoft Suite products.

Required Education

Associate’s degree required, Bachelor’s degree preferred.

Required Experience

3-5 years previous work in a professional office environment required with discretionary decision making. Experience in event coordination strongly desired.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.