Executive Assistant

Harbor Summit Inc.; Nashville (TN); On-site; USD 35,000 - 46,000; Full time

Job summary

Harbor Summit Inc. in Nashville, TN seeks an Executive Assistant to support the executive team from a dynamic, collaborative office. The role involves managing calendars, arranging travel, preparing documents, and handling confidential information with professionalism.

You will organize meetings, prepare reports and presentations, and help with office operations in a fast-paced environment. The successful candidate will have a Bachelor’s degree in a related field, 2+ years of EA/administrative

Qualifications

• 2+ years of experience in an executive assistant or administrative role.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proficiency in Microsoft Office Suite and/or Google Workspace.

Responsibilities

• Manage the executive calendar, book travel arrangements, and coordinate meetings
• Handle administrative tasks such as document preparation, filing, and record-keeping
• Assist with the preparation of reports, presentations, and other materials for executive meetings
• Provide high-level administrative support to the executive team
• Maintain office supplies inventory and order as needed
• Support the executive team in their daily operations and special projects

Skills

Organizational skills

Communication skills

Time-management

Independent worker

Education

Bachelor's degree in Business Administration, Office Management, or a related field

Tools

Microsoft Office Suite (Outlook, Word)

Google Workspace

Job description

Harbor Summit Inc. is seeking an Executive Assistant in Nashville, TN. This full-time position offers a salary range of $35,000 to $45,558 and is available until November 22, 2026.

In this role, you will support the executive team, manage schedules, coordinate meetings, and handle administrative tasks. You will also assist with travel arrangements, document preparation, and office management.

You will work in a dynamic environment with a collaborative team in Nashville, TN, where the workplace is professional and supportive, fostering a productive atmosphere. The team consists of individuals from diverse backgrounds, each bringing unique skills and perspectives to the table. This diversity creates a rich and stimulating work environment, encouraging innovation and creativity. The supportive workplace culture is evident in the open-door policy, which allows for easy communication and collaboration among team members. Regular team meetings and brainstorming sessions further enhance the sense of unity and shared purpose. Additionally, the workplace offers resources and tools to support professional development, such as training programs, workshops, and access to industry-leading software and hardware. This commitment to growth and improvement ensures that employees are well-equipped to tackle challenges and contribute to the team's success.

The salary range for this position is between $35,000 and $45,558 per year, which can vary based on factors such as experience, location, and the specific responsibilities of the role. In addition to the base salary, employees may be eligible for a comprehensive benefits package that typically includes health insurance, retirement plans, and opportunities for professional development. These benefits are designed to support the overall well-being and career growth of the employees.

You should possess strong organizational skills to manage multiple tasks efficiently, excellent communication abilities to interact effectively with clients, colleagues, and superiors, and proficiency in office software such as Microsoft Office Suite or Google Workspace to create, edit, and organize documents, spreadsheets, and presentations. Previous experience as an executive assistant, where you've managed schedules, coordinated meetings, and handled confidential information, is preferred.

What You Will Do:

• Manage the executive calendar, book travel arrangements, and coordinate meetings
• Handle administrative tasks such as document preparation, filing, and record-keeping
• Assist with the preparation of reports, presentations, and other materials for executive meetings
• Provide high-level administrative support to the executive team
• Maintain office supplies inventory and order as needed
• Support the executive team in their daily operations and special projects

What You Bring:

• Bachelor's degree in Business Administration, Office Management, or a related field
• 2+ years of experience in an executive assistant or administrative role
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, especially Outlook and Word
• Ability to work independently and as part of a team