Executive Assistant

Vaco by Highspring; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring in Nashville is seeking an Executive Assistant to join a fast-paced, in‑office team on a permanent basis. You will support two Executives with day‑to‑day administrative tasks, manage complex calendars, arrange travel, and prepare meeting materials.

The role requires 3+ years of executive support experience, a Bachelor's degree, proficiency with Microsoft Office, and a demonstrated ability to handle confidential information in a dynamic environment.

Qualifications

• 3+ years supporting Executives in an EA role.
• Strong calendar management, travel booking, event planning, and correspondences.
• Industry experience in private equity, healthcare, or investment management preferred.
• Startup experience is a plus but not required.
• Bachelor’s degree required.

Responsibilities

• Support two Executives with day‑to‑day administrative tasks
• Complex calendar management and scheduling
• Managing travel arrangements
• Coordinating meetings and preparing meeting materials
• Manage high‑level correspondences and communications
• Assisting with planning and executing events
• Maintaining confidentiality

Skills

Calendar management

Travel arrangements

Meeting coordination

Executive support

Discretion & confidentiality

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Our client is seeking an Executive Assistant to join their team on a permanent basis. This is an excellent opportunity for someone looking to grow their career and join a dynamic and fast‑paced team. This client offers very strong benefits and perks. The Executive Assistant opportunity is a permanent opportunity with an in‑office schedule.

Responsibilities

• Support two Executives with day‑to‑day administrative tasks
• Complex calendar management and scheduling
• Managing travel arrangements
• Coordinating meetings and preparing meeting materials
• Manage high‑level correspondences and communications
• Assisting with planning and executing events
• Maintaining confidentiality

Requirements

• 3+ years of experience supporting Executives in an EA capacity
• Strong experience in complex calendar management, booking travel arrangements, event planning, and managing correspondences
• Industry experience within private equity, healthcare, or investment management is ideal
• Startup experience ideal but not required
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint)
• Must have strong attention to detail and be adaptable
• Must be able to be fully in‑office in Nashville
• Must be comfortable working in a fast‑paced environment
• Bachelors degree required

Job Title

Executive Assistant

Location

Fully in‑office in Nashville

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).