Executive Assistant

Career Group; Menlo Park (CA); On-site; USD 135,000 - 155,000; Full time

Benefits offered by this job

Generous bonus

Onsite in Menlo Park

Job summary

Career Group is seeking an Executive Assistant for a private equity client in Menlo Park. The role supports 3–5 senior leaders, coordinating calendars, travel, and expenses with a high level of discretion. This onsite position requires a proactive, organized professional who thrives in a fast-paced environment.

Ideal candidates have 5+ years in an EA role, PE experience, and strong communication skills. Bachelor's degree preferred; Monday–Friday onsite in Menlo Park.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience in the Private Equity industry.
• Experience supporting multiple senior executives is strongly preferred.
• Bachelor’s degree preferred; flexibility for significant relevant experience.

Responsibilities

• Provide comprehensive executive support to 3–5 senior leaders.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel, itineraries, and changes.
• Monitor travel logistics and address delays as needed.
• Coordinate ground transportation, accommodations, and executive travel details.
• Manage expenses and administrative workflows using Concur and other systems.
• Serve as a trusted point of contact for internal and external stakeholders.
• Maintain confidentiality and discretion with sensitive information.
• Pivot and reset priorities as business needs change.
• Collaborate closely with a large administrative team.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Slack

Concur

Job description

Job Title: Executive Assistant | Private Equity

Compensation: $135,000–$155,000 + Generous Bonus

Our Client

Our client is a highly regarded private equity firm with a fast-paced, high-performing environment and a collaborative team. This is an opportunity to join a sophisticated investment platform where Executive Assistants play an integral role in keeping senior leadership and the broader organization running seamlessly.

The Opportunity

We’re partnering with our client to identify a career Executive Assistant who will support approximately 3–5 senior executives. This is a high-volume, fast-moving environment where priorities can shift quickly. The ideal candidate will be highly organized, proactive, and able to read between the lines. They should be comfortable anticipating needs, pivoting quickly, and exercising sound judgment and discretion when handling confidential information. The role is best suited for someone who takes pride in being a career Executive Assistant and enjoys operating as part of a strong administrative team.

Key Responsibilities

• Provide comprehensive executive support to approximately 3–5 senior leaders
• Manage complex calendars, scheduling, meeting coordination, and competing priorities
• Coordinate domestic and international travel, including itineraries and last-minute changes
• Monitor travel logistics and proactively address changes or delays as needed
• Coordinate ground transportation, accommodations, and other executive travel details
• Manage expenses and administrative workflows using Concur and other internal systems
• Serve as a trusted point of contact for internal and external stakeholders
• Anticipate executive needs and proactively address issues before they become problems
• Maintain a high level of confidentiality and discretion when handling sensitive information
• Quickly pivot and reset priorities as business needs change
• Partner closely with fellow EAs and contribute to a collaborative team environment
• Provide occasional after-hours support as needed to ensure seamless executive coverage

Ideal Background

• Approximately 5+ years of Executive Assistant experience
• Experience in the Private Equity industry
• Experience supporting multiple senior executives is strongly preferred
• Career-minded Executive Assistant who takes pride in the profession and enjoys being a trusted partner to executives
• Exceptional organizational skills and ability to manage a high volume of work
• Strong communication skills and ability to read between the lines
• Highly adaptable and able to pivot quickly when priorities shift
• Strong judgment, discretion, and confidentiality
• Team-oriented and comfortable collaborating closely with a large administrative team
• Proficiency with Microsoft Office, Outlook, Slack, and Concur
• Bachelor’s degree preferred; flexibility for candidates with significant relevant experience
• Fully onsite in Menlo Park, Monday–Friday
• High-performing, fast-paced, and demanding environment
• Collaborative EA team
• Strong emphasis on teamwork, communication, and seamless coverage
• Some overtime or occasional after-hours support may be required depending on workload and executive needs
• The team values EAs who can manage their workload effectively while remaining responsive when time-sensitive issues arise