Executive Assistant to 3–5 Execs | Private Equity, Onsite

Career Group; Menlo Park (CA); On-site; USD 135,000 - 155,000; Full time

Benefits offered by this job

Generous bonus

Onsite in Menlo Park

Job summary

Career Group is seeking an Executive Assistant for a private equity client in Menlo Park. The role supports 3–5 senior leaders, coordinating calendars, travel, and expenses with a high level of discretion. This onsite position requires a proactive, organized professional who thrives in a fast-paced environment.

Ideal candidates have 5+ years in an EA role, PE experience, and strong communication skills. Bachelor's degree preferred; Monday–Friday onsite in Menlo Park.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience in the Private Equity industry.
• Experience supporting multiple senior executives is strongly preferred.
• Bachelor’s degree preferred; flexibility for significant relevant experience.

Responsibilities

• Provide comprehensive executive support to 3–5 senior leaders.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel, itineraries, and changes.
• Monitor travel logistics and address delays as needed.
• Coordinate ground transportation, accommodations, and executive travel details.
• Manage expenses and administrative workflows using Concur and other systems.
• Serve as a trusted point of contact for internal and external stakeholders.
• Maintain confidentiality and discretion with sensitive information.
• Pivot and reset priorities as business needs change.
• Collaborate closely with a large administrative team.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Slack

Concur

Job description

Career Group is seeking an Executive Assistant for a private equity client in Menlo Park. The role supports 3–5 senior leaders, coordinating calendars, travel, and expenses with a high level of discretion. This onsite position requires a proactive, organized professional who thrives in a fast-paced environment.

Ideal candidates have 5+ years in an EA role, PE experience, and strong communication skills. Bachelor's degree preferred; Monday–Friday onsite in Menlo Park.