Executive Assistant

TemPositions; Melville (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Employee assistance

Childcare assistance

Paid holidays

Longevity bonuses

Job summary

TemPositions partners with Nassau and Suffolk County companies seeking Executive Assistants to support their C‑Suite. You will manage executives’ calendars, coordinate scheduling, handle day‑to‑day operations, and assist with strategic planning in a fast‑paced environment.

Excellent communication and computer skills, professionalism, and discretion are essential. Roles include direct hire and temp‑to‑hire with competitive pay and comprehensive benefits.

Qualifications

• Excellent communication skills and calendar management experience.
• Ability to manage day-to-day operations while supporting strategic planning.
• Professionalism and discretion in interactions with executives and clients.

Responsibilities

• Managing the scheduling and multiple calendars of executives within the company.
• Capable of managing day‑to‑day operations while also focusing on strategic planning.
• Provides administrative support in a fast‑paced team environment
• Manages complex calendars and schedules for management
• Handles large call volume and interacts with executive business leaders in a professional manner
• Responds and follows up on client requests
• Navigation of complex interpersonal dynamics with empathy and discretion
• Technical expertise in modern tools and software to enhance efficiency
• Anticipate needs and take initiative to provide top‑notch support
• Confidence and assertiveness in tasks and interactions
• Plan strategically and align daily tasks with long‑term goals
• Engage and respond to client needs effectively

Skills

Calendar management

Executive support

Communication

Professionalism

Discretion

Multitasking

Project coordination

Tools

Microsoft Office

Outlook

Google Workspace

CRM software

Job description

We are working with various companies in Nassau and Suffolk Counties who are seeking Executive Assistants to support their C‑Suite. These positions are both direct hire and temp to hire. Excellent communication skills along with computer skills are a must along with professionalism.

Responsibilities include:

• Managing the scheduling and multiple calendars of executives within the company.

• Capable of managing day‑to‑day operations while also focusing on strategic planning.

• Provides administrative support in a fast‑paced team environment

• Manages complex calendars and schedules for management

• Handles large call volume and interacts with executive business leaders in a professional manner

• Responds and follows up on client requests

• The ability to navigate complex interpersonal dynamics with empathy and discretion, ensuring smooth interactions.

• Technical expertise in modern tools and software to enhance efficiency and streamline tasks, keeping the client’s operations running seamlessly.

• Anticipate needs and take initiative, addressing issues before they arise to provide top‑notch support.

• Confidence and assertiveness to handle tasks and interactions with poise and professionalism.

• Ability to plan strategically, aligning daily tasks with long‑term goals for optimal outcomes

• Full engagement and responsiveness to the client’s needs, ensuring all support aspects are covered effectively.

BENEFITS

We offer eligible employees competitive pay and access to a range of benefits and support programs, including medical, dental, vision, prescription coverage, short‑term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Benefits are based on assignment type, schedule, length of employment, and plan eligibility requirements.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.