Executive Administrative Assistant

Tatitlek Corporation; Virginia, Northern (IL, KY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

The Tatitlek Corporation seeks an Executive Administrative Assistant (Advanced) to support members of the Senior Executive Service and Flag Officer equivalents for the Missile Defense Agency. The role requires independent work and extensive DoD support experience, including governance of confidential information.

Primary duties include executive-level travel and correspondence, access control, meeting coordination, policy communication, and maintaining electronic schedules.

Qualifications

• BA/BS in administrative or business field with related experience.
• Alternate AA degree with 8 years’ administrative experience accepted.
• Minimum 3 years supporting CEO level SES or Flag Officer equivalent.
• At least 6 years executing or leading senior executive administrative tasks.
• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in handling government information: CUI/FOUO and classified materials.
• Expert in government records and travel processes and systems.
• Proficient in developing/administering senior executive schedules/calendar.
• Experience delivering senior executive correspondence and ad-hoc reports.

Responsibilities

• General Executive Administrative Support
• Access Control
• Executive Level Travel Support
• Executive Level Correspondence Support
• Executive Level Correspondence Management and Staff Action Support
• Executive Level Meeting Support
• Executive Level Meeting Attendance
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Command Suite Receptionist
• Other duties as assigned

Skills

Executive support

DoD procedures knowledge

Security clearance experience

Microsoft Office proficiency

Education

BA/BS in administrative/business field

AA and 8 years’ experience in administrative/business field

3 years' experience supporting CEO level SES/Flag Officer

6 years' executive-level admin experience

Expert in executive level correspondence

Expert in government records and data management

Expert in government travel processes and systems

Calendar/schedule management

Preparation of briefings/read-aheads

Tools

Microsoft Office Suite

Job description

Overview

Summary

Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) musthave experience supporting members of the Senior Executive Service (SES) or FlagOfficer equivalent. Will be capable of providing executive level, and/or general

administrative support in all facets of administration. Ability to work independently andhave experience with DoD support.

Essential Duties and Responsibilities

• General Executive Administrative Support
• Access Control
• Executive Level Travel Support
• Executive Level Correspondence Support
• Executive Level Correspondence Management and Staff Action Support
• Executive Level Meeting Support
• Executive Level Meeting Attendance
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Command Suite Receptionist
• Other duties as assigned

Experience, Education, and Licensure

• BA/BS and 6 years’ experience in administrative/business field
• Acceptablesubstitute: AA and 8 years’ experience in administrative/business field
• 3 years' experience supporting CEO level military equivalent (Senior ExecutiveService (SES) or Flag Officer).
• 6 years' executing and leading tasks associated with senior executive level,and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only(FOUO), and Classified information handling programs and procedures.
• Expert in government records and database management process andprocedures.
• Expert in government travel processes and systems.
• Expert developing and maintaining administrative schedules includingelectronic schedules and calendars.
• Expert developing, supporting and delivering senior executive correspondence,such as decision memos, readaheads, daily updates, meeting minutes, metricsand Ad-Hoc reports.
• Expert in government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials(e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word andPowerPoint.
• Excellent communication skills to include phone, office etiquette, and writtenskills.

Reasonable Accommodations

Reasonable accommodation may be made to enable individuals with disabilities to

perform the following essential functions.

Supervisor Responsibility

None.

Work Environment

• All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes
• Work is performed indoors with some potential risks to safety and health hazards related to electronics.

Physical Requirements

• May require lifting up to 25 pounds.
• Requires visual acuity to use a keyboard and monitor.

Travel

Some travel may be required.

Work Authorization/Security Clearance

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret

clearance. U.S. Citizenship is required.

Additional Qualifying Factors

Must have the ability to obtain and maintain a security clearance. In addition, a

satisfactory background screening, negative drug test, positive references and proof of

identity and legal authorization to work in the United States are required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength

lies in our people. Discrimination and all unlawful harassment, including sexual

harassment, in employment is not tolerated. We encourage success based on our

individual merits and abilities without regard to race, color, religion, national origin,

gender, sexual orientation, gender identity, age, disability, marital status, citizenship

status, military status, protected Veteran’s status or employment.

BENEFITS

For more information please visithttps://careers-tatitlek.icims.com/

Salary

$100k+