Office Manager (Advanced)

Tatitlek Corporation; Virginia (MN); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

On-site work

Job summary

Tatitlek Corporation in the United States is seeking an Office Manager (Advanced) capable of leading mid-executive level administrative tasks and providing DoD support. The role requires independent work and the ability to supervise teams, with daily direction for support staff and strong compliance.

This on-site position emphasizes executive-level correspondence, travel processing, records management, and coordination of meetings and policies. A current security clearance and U.S.

Qualifications

• BA/BS and 4 years' experience in administrative/business field.
• Acceptable substitute: AA and 6 years’ experience in administrative/business field -OR- HS Diploma or equivalent and 10 years’ administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executivelevel (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or generaladministrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only(FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matterspertaining to administrative support provided to the Agency.
• Expert in government records and database management process andprocedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules includingelectronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials(e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word andPowerPoint.
• Excellent communication skills to include phone, office etiquette, and writtenskills

Responsibilities

• General Administrative Support.
• Access Control.
• Travel Support.
• Correspondence Support.
• Correspondence Management Support.
• Meeting Support.
• Meeting Attendance.
• Support in Communicating Policy and Guidance.
• Monitor Training and Education.
• Support the In-Processing of Functional Matrix Staff.
• Command Suite Receptionist.
• Other duties as assigned.

Skills

Executive support

Strong written and verbalcommunication

Policy/compliance liaison

Event/meeting coordination

Team coordination

Time management

Education

BA/BS in administrative/business field

AA in administrative/business field

HS Diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

SUMMARY:

Office Manager (Advanced) will be capable of executing and leading tasks associatedwith mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. Ability to workindependently or leading teams to solve problems and have experience with DoDsupport. Capable of providing daily supervision and direction to support teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• General Administrative Support.
• Access Control.
• Travel Support.
• Correspondence Support.
• Correspondence Management Support.
• Meeting Support.
• Meeting Attendance.
• Support in Communicating Policy and Guidance.
• Monitor Training and Education.
• Support the In-Processing of Functional Matrix Staff.
• Command Suite Receptionist.
• Other duties as assigned.

EXPERIENCE, EDUCATION, AND LICENSURE:

• BA/BS and 4 years' experience in administrative/business field.
• o Acceptable substitute: AA and 6 years’ experience in administrative/business field -OR- HS Diploma or equivalent and 10 years’ administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executivelevel (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or generaladministrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only(FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matterspertaining to administrative support provided to the Agency.
• Expert in government records and database management process andprocedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules includingelectronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials(e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word andPowerPoint.
• Excellent communication skills to include phone, office etiquette, and writtenskills

REASONABLE ACCOMMODATIONS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITIES:

None.

WORK ENVIRONMENT:

• All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes.
• Work is performed indoors with some potential risks to safety and health hazards related to electronics.

PHYSICAL REQUIREMENTS:

• May require lifting up to 25 pounds.
• Requires visual acuity to use a keyboard and monitor.

TRAVEL:

Some travel may be required.

WORK AUTHORIZATION/SECURITY CLEARANCE:

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret

clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS:

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship

status, military status, protected Veteran’s status or employment.

BENEFITS:

For more information please visit

https://careers-tatitlek.icims.com/

Salary

$59k+