Executive Administrative Assistant

Tatitlek Corporation; Northern (KY); Hybrid; USD 77,000 - 94,000; Full time

Job summary

Tatitlek Corporation seeks an Executive Administrative Assistant (Advanced) to support SES/Flag Officer level executives within the Missile Defense Agency environment on-site in the United States. The role requires DoD support experience, independent work, and strong administrative skills.

You will handle executive travel, correspondence, calendar management, and meeting support, coordinate policy communications, and ensure compliance with CUI/FOUO procedures.

Qualifications

• BA/BS with 6 years’ admin experience or AA with 8 years’ experience.
• 3+ years supporting CEO level military equivalent (SES or Flag Officer).
• Expert in executive level correspondence and scheduling.

Responsibilities

• General Executive Administrative Support.
• Access Control and executive travel support.
• Executive level correspondence management and staff action support.
• Executive level meeting support and attendance.
• Communicating policy and guidance, monitoring training.
• Maintain administrative schedules and calendars.
• Prepare briefings, memos, and ad-hoc reports.
• Ensure compliance with government records procedures.
• On-site reception and related duties.

Skills

Executive support

Travel coordination

Correspondence management

Calendar management

Executive meetings

Communications

Office etiquette

Security clearance procedures

DoD/SES support

Education

BA/BS in administrative/business field

AA in administrative/business field

Tools

Microsoft Office

Job description

Overview

SUMMARY:

Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must have experience supporting members of the Senior Executive Service (SES) or Flag Officer equivalent. Will be capable of providing executive level, and/or general administrative support in all facets of administration. Ability to work independently and have experience with DoD support.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• General Executive Administrative Support
• Access Control
• Executive Level Travel Support
• Executive Level Correspondence Support
• Executive Level Correspondence Management and Staff Action Support
• Executive Level Meeting Support
• Executive Level Meeting Attendance
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Command Suite Receptionist
• Other duties as assigned

EXPERIENCE, EDUCATION & LICENSURE:

• BA/BS and 6 years’ experience in administrative/business field
• Acceptable substitute: AA and 8 years’ experience in administrative/business field

• 3 years' experience supporting CEO level military equivalent (Senior Executive Service (SES) or Flag Officer).
• 6 years' executing and leading tasks associated with senior executive level, and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert developing, supporting and delivering senior executive correspondence, such as decision memos, read aheads, daily updates, meeting minutes, metrics and Ad-Hoc reports.
• Expert in government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills.

REASONABLE ACCOMODATIONS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISOR RESPONSIBILITY:

None.

WORK ENVIORNMENT:

• All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes.
• Work is performed indoors with some potential risks to safety and health hazards related to electronics.

PHYSICAL REQUIREMENTS:

• May require lifting up to 25 pounds.
• Requires visual acuity to use a keyboard and monitor.

TRAVEL:

Some travel may be required.

WORK AUTHORIZATION/SECURITY CLEARANCE:

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS:

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran’s status or employment.

BENEFITS:

For more information please visit

https://careers-tatitlek.icims.com/

Salary

$85,000+