Executive Administrative Assistant

Tatitlek Management Services, Inc. (TMSI); Huntsville (AL); On-site; USD 85,000 - 95,000; Full time

Job summary

Tatitlek Management Services, Inc. (TMSI) in Huntsville, Alabama, seeks an Executive Administrative Assistant to support the Missile Defense Agency. Candidates must have proven experience in providing executive-level administrative support and secrets clearance is required.

The ideal applicant has a BA/BS and extensive experience in administrative roles, particularly in supporting senior executives. The role involves managing correspondence, travel, and various administrative tasks for senior leadership.

Qualifications

• 6 years' experience in administrative/business field or equivalent.
• 3 years' support for CEO level military equivalent.
• Expert in executive level correspondence and government travel processes.

Responsibilities

• Provide general executive administrative support.
• Manage executive level travel and correspondence.
• Monitor training and communicate policy and guidance.

Skills

Administrative Support

Executive Correspondence Management

Government Records Management

Microsoft Office Suite

Communication Skills

Education

BA/BS Degree

AA with 8 years experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Executive Administrative Assistant

Overview

Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must have experience supporting members of the Senior Executive Service (SES) or Flag Officer equivalent. Will be capable of providing executive level, and/or general administrative support in all facets of administration. Ability to work independently and have experience with DoD support.

Essential Duties and Responsibilities

• General Executive Administrative Support
• Access Control
• Executive Level Travel Support
• Executive Level Correspondence Support
• Executive Level Correspondence Management and Staff Action Support
• Executive Level Meeting Support
• Executive Level Meeting Attendance
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Command Suite Receptionist
• Other duties as assigned

Experience, Education, and Licensure

• BA/BS and 6 years' experience in administrative/business field. Acceptable substitute: AA and 8 years' experience in administrative/business field.
• 3 years' experience supporting CEO level military equivalent (Senior Executive Service (SES) or Flag Officer).
• 6 years executing and leading tasks associated with senior executive level, and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert developing, supporting and delivering senior executive correspondence, such as decision memos, readaheads, daily updates, meeting minutes, metrics and Ad‑Hoc reports.
• Expert in government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read‑ahead).
• Proficient working with government time‑management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills.

Reasonable Accommodations

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

Supervisor Responsibility

None.

Work Environment

• All work is performed on‑site in accordance with DOD/MDA Policies, Directives, and Processes
• Work is performed indoors with some potential risks to safety and health hazards related to electronics.

Physical Requirements

• May require lifting up to 25 pounds.
• Requires visual acuity to use a keyboard and monitor.

Travel

Some travel may be required.

Work Authorization/Security Clearance

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

Additional Qualifying Factors

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.

Salary

$85k+