Executive Assistant

Renuity; Madison (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

Mad City Windows & Baths, a Renuity Company, is seeking an Executive Administrative Assistant to provide high-level support to the Executive Leadership Team. The role includes managing calendars, coordinating meetings, handling logistics, and acting as an operational partner across several business functions.

The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment while maintaining confidentiality and

Qualifications

• 5+ years of experience in a senior administrative or Executive assistant role.
• Proven success supporting multiple leaders simultaneously.
• Strong organizational and time management skills; ability to pivot and reprioritize quickly.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.

Responsibilities

• Manage complex and high-volume calendar scheduling for 4–5 executives.
• Prioritize meeting requests, resolve scheduling conflicts, and ensure seamless coordination.
• Coordinate internal and external meetings, including agenda prep, note-taking, and follow-ups.
• Arrange domestic travel and accommodations.
• Prepare and submit monthly expense reports for 4–5 executives and review expenses for accuracy and compliance.

Skills

Calendar management

Prioritization & scheduling

Communication skills

Discretion & professionalism

Interpersonal skills

Tools

Microsoft Office

Travel/calendar platforms

Job description

Mad City Windows & Baths, a Renuity Company

Executive Assistant

Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven of the most trusted home renovation companies in America, we are on a mission to revolutionize home improvement—making it faster, easier, and stress-free. We are helping homeowners create spaces they love, without the hassle. With expert teams across 36 states and growing, there’s likely a Renuity home in your neighborhood. We value fresh perspectives and welcome candidates from all backgrounds to bring their unique experiences and ideas to our team. And we’re just getting started!

Job Summary:

The Executive Administrative Assistant will provide high-level administrative support to 4–5 members of the Executive Leadership Team. This position is responsible for managing complex calendars, coordinating meetings, overseeing logistics, and serving as an operational partner across multiple business functions. The role requires strong organizational skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Essential Functions/Physical Requirements of Job:

• Manage complex and high-volume calendar scheduling
• Prioritize meeting requests, resolve scheduling conflicts, and ensure seamless coordination for 4–5 executives
• Coordinate internal and external meetings, including agenda prep, note-taking, and follow-ups
• Arrange domestic travel and accommodations
• Prepare and submit monthly expense reports for 4–5 executives, and review direct reports' expenses for accuracy and compliance
• Serve as a liaison between executive leadership and internal teams or external stakeholders
• Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires
• Provide comprehensive support to the Executive Leadership Team, managing calendars, scheduling meetings, and prioritizing commitments.
• Serve as the liaison between the executive team and internal/external stakeholders.
• Coordinate logistics for executive domestic travel and high-level events.
• Prepare and submit monthly expense reports for 4–5 executives and review direct reports' expenses for accuracy and compliance.
• Anticipate executive needs and proactively address challenges before they arise.
• Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires.
• Manage strategic initiatives, special projects, and cross-departmental collaborations.

Qualifications:

• 5+ years of experience in a senior administrative or Executive assistant role
• Proven success supporting multiple leaders simultaneously
• Strong organizational and time management skills; ability to pivot and reprioritize quickly
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and sound judgment
• Tech-savvy and proficient in Microsoft Office and travel/calendar platforms
• Emotionally intelligent with strong interpersonal instincts and adaptability
• Works efficiently under pressure, embraces change, and maintains a positive, approachable demeanor
• Naturally likable and collaborative, with a team-first attitude

Computer Operations:

To perform this job successfully, an individual should have a strong knowledge of Microsoft Office 365 Suite, and the ability to learn and effectively use software applications used in the performance of job duties.

Physical Requirements:

To perform this job successfully, an individual should be able to sit for long periods of time at a desk using a computer and occasionally lift and/or move up to 25 lbs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Classification:

Job is exempt from the overtime provisions of the Fair Labor Standards Act. Salary and benefits shall be paid consistent with Renuity, LLC salary and benefits policy.

Work Environment:

The work is performed in an office setting. The noise level is moderate.

Travel:

Travel is required.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact [e-mail]

If you have a question regarding your application, please contact [e-mail]

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