Executive Assistant

Talentify; Corte Madera (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

RH is seeking an Executive Assistant to amplify the impact of our Senior Vice President and Hospitality organization. You will partner with leadership to ensure seamless administration while driving efficiency across a complex business and supporting strategic goals.

Candidate thrives in a fast-paced environment with strong communication skills and a proven track record of managing multiple high-priority initiatives. On-site work at our Home Office in Corte Madera, CA is required.

Qualifications

• 5+ years of proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational and time management skills with ability to prioritize multiple tasks.
• Move with urgency and precision, adapting to shifting priorities.
• Excellent written and verbal communication with discretion handling sensitive information.
• Experience in preparation of presentations and visual collateral.
• Proficiency in Microsoft Office Suite, Google Workspace and Apple technology.

Responsibilities

• Anticipate needs by preparing briefing materials and distilling information for strategic decision-making.
• Serve as strategic liaison between executive and stakeholders, aligning communication and priorities.
• Coordinate meetings, scheduling, invitations, virtual/in-person setups, and refreshments.
• Capture and summarize key points, decisions, and action items; ensure timely execution of deliverables.
• Maintain privacy and confidentiality of leadership operations; manage confidential communications.
• Coordinate internal events and support office and campus initiatives aligned with brand standards.
• Manage executive inbox, prioritize communications and respond when appropriate.
• Organize calendars, oversee travel arrangements, and manage department expense reporting.

Skills

Executive Support

Calendar Management

Travel Coordination

Communication

Presentations

Project Management

Tools

Microsoft Office

Google Workspace

Apple technology

BREX

Kofax

Job description

Job Description

RH is seeking an Executive Assistant to amplify the impact of our Senior Vice President and their Hospitality organization. This role serves as a trusted partner, ensuring seamless administrative operations while driving efficiency across all aspects of a complex business and supporting strategic goals and initiatives. The ideal candidate embodies dynamic communication skills, expertise in leading through multiple high-level priorities and an unwavering commitment to teamwork, quality and service.

OUR RESPONSIBILITIES

• Anticipate needs by analyzing information, preparing briefing materials, and distilling information into actionable insights to support strategic decision-making
• Serve as a strategic liaison between the executive and key internal and external stakeholders, ensuring alignment of communication and priorities while facilitating critical interactions and advocating for direct reports when necessary
• Proactively support all aspects of meetings, ensuring seamless logistics such as scheduling, invitations, virtual and in-person setups, coordinating refreshments, etc, and preparing relevant materials and data in advance to enable the executive and participants to focus on meaningful outcomes
• Capture and summarize key discussion points, decisions, and action items during meetings, ensuring accurate and timely execution of deliverables and priorities
• Maintain the privacy and confidentiality of leadership operations, including communication of confidential information
• Coordinate internal special events and support office and campus initiatives, ensuring all spaces and experiences are reflective of our brand standards
• Manage the executive's inbox, prioritize communications, and respond on behalf of the executive when appropriate
• Organize complex calendars, oversee travel arrangements and itineraries, and own department expense reporting process, ensuring accuracy, compliance with organizational policies and adherence to fiscal deadlines

OUR REQUIREMENTS

• 5+ years of proven experience as an Executive Assistant or in a similar role supporting senior leadership, with demonstrated expertise in project management, prioritizing competing demands, and driving initiatives to completion in fast-paced, high-pressure environments.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet tight deadlines
• Move with urgency and precision, anticipating needs and adapting seamlessly to shifting priorities and evolving circumstances to ensure consistent and effective support.
• Excellent written and verbal communication skills, with the ability to handle sensitive information and difficult conversations with discretion
• Experience in the preparation of presentations and visual collateral
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Google Workspace (Sheets, Docs) and Apple technology
• Familiarity with travel arrangements, expense management systems (e.g., BREX, Kofax) and Human Capital Management (HCM) tools

PHYSICAL REQUIREMENTS

• Demonstrate flexibility and availability to provide support outside of regular business hours, including evenings and weekends, as needed
• Please Note | This position requires the team member to be on-site Monday through Friday at our Home Office in Corte Madera, CA; some flexibility will be available.

About Us

RH is an equal opportunity employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by federal or state law or local ordinance.

At RH, we are committed to promoting pay equity. Rate of pay is determined based on each individual's experience, qualifications, and the geographic location of the role.